Title
Receive a request seeking retroactive authorization to initiate the rehabilitation of East Carmel Valley Road from Milepost 13.9 to Milepost 16.6 using Job Order Contracting (JOC) that exceeds $1,000,000.
Report
RECOMMENDATION:
It is recommended that the Capital Improvement Committee approve a request seeking retroactive authorization to initiate the rehabilitation of East Carmel Valley Road from Milepost 13.9 to Milepost 16.6 using Job Order Contracting (JOC) that exceeds $1,000,000.
SUMMARY/DISCUSSION:
Prior CIC review and consideration are required for Job Order Contracting when the project value exceeds $1,000,000 per Contract. Staff requests authorization, after the fact, from the CIC to initiate the following project that will exceed $1,000,000. In a memorandum issued September 7, 2023, staff notified the CIC of the urgent need, driven by the requirements of the grant agreement. (Attachment A).
Background
The most recent pavement condition assessment classified portions of East Carmel Valley Road from Milepost (MP) 13.9 to 16.6 to be in a very poor/failed condition. Recognizing that County road rehabilitation needs greatly exceed available funding, FCF offered funding to assist the County in rehabilitating this segment of East Carmel Valley Road. The funding would be provided via a grant from a donor advised fund of SVCF made in honor of Fox Creek Farms LLC. Specifically, SVCF would contribute $2.9 million toward this rehabilitation project, which funds 100% of the estimated construction contract cost based on the current engineer's estimate for the project. The County need only fund design and construction management activities as it would for other road projects. This is estimated at 25% of the $2.9 million construction cost, or $725,000. The Road Fund has available fund balance for this expense. With SVCF's significant contribution, staff would ensure that project construction begins after the Labor Day holiday in early September of this y...
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