File #: 24-602    Name: On-Call Planning Consultant Services, Amendments No. 2
Type: General Agenda Item Status: Passed
File created: 8/28/2024 In control: Board of Supervisors
On agenda: 10/22/2024 Final action: 10/22/2024
Title: a. Approve and authorize the Contracts/Purchasing Officer or their designee to execute Amendments No.2 to the On-Call Planning Consultant Agreements with Denise Duffy & Associates, Inc. (DDA) (A-15573), Harris & Associates, Inc. (Harris) (A-15574), and Rincon Consultants, Inc. (Rincon) (A-15575) to extend the term of each Agreement to October 31, 2025, and to increase the not to exceed amount of $260,000 by $60,000 for each agreement, resulting in three (3) amended Agreements in the amount of $320,000 each; and b. Authorize the Contracts/Purchasing Officer or their designee to execute one (1) additional one (1)-year amendment to each Agreement where the additional cost of each Amendment does not exceed $60,000 bringing the total maximum per Agreement amount to $380,000, subject to review by County Counsel.
Attachments: 1. Board Report, 2. Attachment A - Amendments No. 2, 3. Attachment B - Board Orders, 4. Attachment C - PSA and Amendment No. 1 with DDA, 5. Attachment D - PSA and Amendment No. 1 with Harris, 6. Attachment E - PSA and Amendment No. 1 with Rincon, 7. Completed Board Order Item No. 47, 8. Fully Executed Agreement - Denise Duffy & Associates, Inc. Amendment No. 2, 9. Fully Executed Agreement - Harris & Associates, Inc. Amendment No. 2, 10. Fully Executed Agreement - Rincon Consultants. Inc. Amendment No. 2, 11. Fully Executed Agreement - Harris & Associates, Inc. Amendment No. 3, 12. Fully Executed Agreement - Rincon Consultants, Inc. Amendment No. 3, 13. Fully Executed Agreement - Denise Duffy & Associates, Inc. Amendment No. 3
Title
a. Approve and authorize the Contracts/Purchasing Officer or their designee to execute Amendments No.2 to the On-Call Planning Consultant Agreements with Denise Duffy & Associates, Inc. (DDA) (A-15573), Harris & Associates, Inc. (Harris) (A-15574), and Rincon Consultants, Inc. (Rincon) (A-15575) to extend the term of each Agreement to October 31, 2025, and to increase the not to exceed amount of $260,000 by $60,000 for each agreement, resulting in three (3) amended Agreements in the amount of $320,000 each; and
b. Authorize the Contracts/Purchasing Officer or their designee to execute one (1) additional one (1)-year amendment to each Agreement where the additional cost of each Amendment does not exceed $60,000 bringing the total maximum per Agreement amount to $380,000, subject to review by County Counsel.
Report
RECOMMENDATION:
It is recommended that the Board of Supervisors:
a. Approve and authorize the Contracts/Purchasing Officer or their designee to execute Amendments No.2 to the On-Call Planning Consultant Agreements with Denise Duffy & Associates, Inc. (DDA) (A-15573), Harris & Associates, Inc. (Harris) (A-15574), and Rincon Consultants, Inc. (Rincon) (A-15575) to extend the term of each Agreement to October 31, 2025, and to increase the not to exceed amount of $260,000 by $60,000 for each agreement, resulting in three amended Agreements in the amount of $320,000 each; and
b. Authorize the Contracts/Purchasing Officer or their designee to execute one (1) additional one (1)-year amendment to each Agreement where the additional cost of each Amendment does not exceed $60,000 bringing the total maximum per Agreement amount to $380,000, subject to review by County Counsel.

SUMMARY/DISCUSSION:
The Housing and Community Development Department (HCD) has established several on-call Professional Services Agreements (PSAs) for specialized services when County staff requires special expertise or when the volume of work exceeds capacity to manage in a timely ma...

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