Title
Authorize the Deputy Purchasing Agent for Natividad Medical Center (NMC) or his designee to execute Amendment No. 1 to the Agreement with Automatic Door Systems Inc. for Maintenance and Repair of Automatic Door Services at NMC, adding $110,000 for a revised total Agreement amount not to exceed $200,000 and extending the term of the Agreement for an additional eighteen (18) month period through December 31, 2018.
Report
RECOMMENDATION:
It is recommended the Board of Supervisors:
a. Authorize the Deputy Purchasing Agent for Natividad Medical Center (NMC) or his designee to execute Amendment No. 1 to the Agreement with Automatic Door Systems Inc. for Maintenance and Repair of Automatic Door Services at NMC, adding $110,000 for a revised total Agreement amount not to exceed $200,000 and extending the term of the Agreement for an additional eighteen (18) month period through December 31, 2018.
SUMMARY/DISCUSSION:
Automatic Door Systems, Inc. is a certified Small Business Enterprise (SBE) which handles the majority of the door repair services at the NMC Campus, including the installation and or repair of doors, frames, panic hardware and openers, complete door systems and electronic access.
Automatic Door Systems, Inc. has installed the bulk of NMCs complex door systems and therefore is most adept at providing repair services when needed. This vendor has been timely to respond to NMC's repair needs even at short notice, including prompt repairs. There was an incident that occurred in March of 2016 where the Emergency Departments' ambulance bay doors were badly damaged by a rogue vehicle and needed to be replaced. This caused a significant increase in the annual budget which was projected for this vendor. These sorts of unexpected incidents have caused NMC to spend more than originally projected for this Agreement and, therefore, is the primary reason for this requested increase. NMC is requesting approval to amend the agreement to increase the tota...
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