Title
a. Amend the Assessor's Department Budget (1180-ACR001-8003) to reallocate one (1) Secretary-Confidential (80A96) to one (1) Administrative Secretary (80A33); and
b. Direct the County Administrative Office to incorporate the approved changes in the FY 2014-15 Adopted Budget.
Report
RECOMMENDATION:
It is recommended that the Board of Supervisors:
a. Amend the Assessor's Department Budget (1180-ACR001-8003) to reallocate one (1) Secretary-Confidential (80A96) to one (1) Administrative Secretary (80A33); and
b. Direct the County Administrative Office to incorporate the approved changes in the FY 2014-15 Adopted Budget.
SUMMARY/DISCUSSION:
Currently, there is a vacant Secretary-Confidential position budgeted in the Assessor's Department. To more appropriately address the current operating needs within the Department, the Assessor is requesting the reclassification of the Secretary-Confidential to an Administrative Secretary. The Administrative Secretary will perform a variety of complex functions including monitoring the Department Head's daily activities and schedule, exercising judgment in committing the Department Head's time, and acting as a liaison in situations often involving problem solving and persuasion to gain concurrence and cooperation. They will also provide time-keeping services for the department, accounts payable/receivable services, and assist in the department's work as needed, such as reviewing Supplemental notices, assisting with mail-outs, and system updates.
The duties of the position have changed as the Department Head no longer utilizes traditional secretarial services. The positional now calls for a wide variety of administrative and secretarial duties that require a substantial degree of autonomy. Therefore, it is recommended that the Board approve this action.
OTHER AGENCY INVOLVEMENT:
The Human Resources Department, County Counsel Office, and County Administrative Office have reviewed and approved the r...
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