Title
a. Approve and authorize the Assessor or their designee to execute a non-standard Agreement between Dataflow Business Systems, Inc. for the lease and maintenance of copy machines and printers (six machines in total), in an amount not to exceed $120,000 for a three-year (36 month) term from July 1, 2023 through June 30, 2026; and
b. Authorize the Assessor or their designee to execute up to two (2) amendments to this Agreement, each extending the term by one year, where cost of each Amendment does not exceed $44,000, bringing the total maximum not to exceed amount to $208,000 (original contract price plus 2 amendments).
Report
RECOMMENDATION:
It is recommended that the Board of Supervisors:
a. Approve and authorize the Assessor or their designee to execute a non-standard Agreement between Dataflow Business Systems, Inc. for the lease and maintenance of copy machines and printers (six machines in total), in an amount not to exceed $120,000 for a three-year (36 month) term from July 1, 2023 through June 30, 2026; and
b. Authorize the Assessor or their designee to execute up to two (2) additional amendments to this Agreement, each extending the term by one year, where cost of each Amendment does not exceed $44,000, bringing the total maximum not to exceed amount to $208,000 (original contract price plus 2 amendments).
SUMMARY/DISCUSSION:
The County's current Agreement with Dataflow Business Systems, Inc., providing printer lease and maintenance services for the Assessor expires on June 30, 2023. Based on the vendor-generated quote and printer use data from previous years, the Assessor's Office has indicated a total aggregate contract amount of not to exceed $120,000 for similar services for a three-year (36 month) contract term effective July 1, 2023 to June 30, 2026.
The Assessor has been satisfied with the services performed by this vendor for a number of years and is requesting approval of this non-standard Agreement in order to ensure seamless future ...
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