Title
Receive a presentation on maintenance and asset management program goals for the Department of Public Works, Facilities and Parks (PWFP).
Report
RECOMMENDATION:
It is recommended that the Budget Committee receive a presentation on maintenance and asset management program goals for the Department of Public Works, Facilities and Parks (PWFP).
SUMMARY
Public Works, Facilities and Parks staff has identified the need to replace current paper and manual service request and preventative maintenance management with a standardized, electronic system. A software solution would manage service requests, collect data on asset conditions and costs, and monitor preventative maintenance resulting in a more efficient allocation of staff and funding.
To address this need, staff began a search for what is commonly referred to as a Computerized Maintenance Management System (CMMS). After a detailed RFP process, staff has tentatively awarded a vendor and submitted a request for program funding in the FY 2025/26 Capital Improvement Program 5-Year Plan. This report is informational only and is intended to give the Budget Committee background on the CMMS program need. Should the Board fund the CMMS project in FY 2025/26, staff would finalize contract negotiations with the vendor (PSD Citywide) and begin implementation.
DISCUSSION:
Snapshot of PWFP Maintenance Work
Public Works, Facilities and Parks (PWFP) is responsible for maintenance and repair of more than 2,500,000 square feet of County-owned facilities across 96 structures, 55 County Landlord Leases, 511 Owned Parcels, 1,262 miles of County roads, 175 County maintained bridges,
road appurtenances, signals, and management of 30,130 acres in Regional Parks and Open Spaces.
The approximately 150 PWFP staff dedicated to maintaining these County assets, including field crews, admin staff, and supervisors, are tasked with performing a significant volume of work. As an example, in calendar year 2024, the approximately 30 Faci...
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