Title
Receive an update on the Enterprise Resource Planning (ERP) Replacement Project Planning.
Report
RECOMMENDATION:
It is recommended that the Board of Supervisors:
Receive an update on the Enterprise Resource Planning (ERP) Replacement Project Planning.
SUMMARY:
This agenda item is to provide the Board of Supervisors with an overall project status update including project funding for the FY23-24 project implementation costs to date for the ERP Replacement project. Cost for subsequent fiscal years will be incorporated as the department prepares its requested budget for the corresponding fiscal year. As of the date of this report, there are no anticipated cost overruns and funding has been set aside for the full cost of the project.
DISCUSSION:
The last update provided to the Budget Committee was November 29, 2023 to provide an overall project status update including project funding for the FY23-24 project implementation costs to date for the ERP Replacement project. Due to the size, complexity, and impact to the entire County it was agreed that updates would be provided to this committee on an ongoing basis.
The Board of Supervisors approved the vendor agreements for Graviton Consulting Services (Implementation services), CherryRoad Technologies (Oracle licensing), and Emphasys Computer Solutions (Sympro Treasury and Debt Management) via Consent Agenda on 7/11/23.
The project officially kicked off with the Enterprise Resource Planning (ERP) phase in August. The objective is to provide the Board of Supervisors with an update on project progress made to date in addition to FY23-24 project expenditures to Fund 478 (ERP Resource Planning, sub fund ERP).
Currently both the project schedule and budget are on track. Project resources are currently a 'watch item', as Auditor Controller has only been able to fill 3 of 12 requested backfill positions and are supporting both the project and operational needs.
Some functionality gaps have been identified during...
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