Title
a. Approve and Authorize the Registrar of Voters to execute Amendment No. 3 to Agreement 18G30127 with the Secretary of State's office to extend the term through August 31, 2026, with the total amount not to exceed $1,911,396.30 remaining unchanged for the replacement of voting systems; and
b. Authorize the Registrar of Voters to execute future amendments extending the term of Agreement 18G30127 where the total amount of the Agreement remains unchanged.
Report
RECOMMENDATION:
It is recommended that the Board of Supervisors:
a. Approve and Authorize the Registrar of Voters to execute Amendment No. 3 to Agreement 18G30127 with the Secretary of State's office to extend the term through August 31, 2026, with the total amount not to exceed $1,911,396.30 remaining unchanged for the replacement of voting systems; and
b. Authorize the Registrar of Voters to execute future amendments extending the term of Agreement 18G30127 where the total amount of the Agreement remains unchanged.
SUMMARY/DISCUSSION:
Agreement Number 18G30127, which permits the County to request retroactive reimbursement through December 31, 2024, for up to a total amount of $1,911,396.30 was approved by the Board of Supervisors on May 10, 2022. On November 1, 2024, the Secretary of State (SOS) requested confirmation that the County would extend the contract through 2026. The County confirmed. The Contract was misdirected and only reached the Department on December 5, 2024. The Contract is now being brought forth to the Board of Supervisors for approval for current and future amendments where the total amount of the Agreement remains unchanged.
All other terms of the Agreement remain unchanged, the County must use either its own funds, or federal funds through the Help America Vote Act for qualifying leases or purchases. The SOS will reimburse expenditures by matching 75% of county funds up to $1,911,396.30. Pursuant to Election Code ยงยง19400 and 19402, grant funds may be spent...
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