Title
a. Approve and authorize the Library Director or Designee to enter into a Professional Services Agreement (PSA) with DataFlow Business Systems Inc., for leased copiers and coin op machines to all Library locations, including services for maintenance, delivery, pick up, repair and toners supplies, retroactive from July 1, 2021 to June 30, 2024, in the amount of $270,000.00 for a three (3) year period.
b. Authorize the Library Director or Designee to execute up to three (3) future amendments to the agreement where the total amendments do not exceed 10% ($27,000) of the contract amount and do not significantly change the scope of work.
Report
RECOMMENDATION:
It is recommended that the Board of Supervisors:
a. Approve and authorize the Library Director or Designee to enter into a Professional Services Agreement (PSA) with DataFlow Business Systems Inc., for leased copiers and coin op machines to all Library locations, including services for maintenance, delivery, pick up, repair and toners supplies, retroactive from July 1, 2021 to June 30, 2024, in the amount of $270,000.00 for a three (3) year period.
b. Authorize the Library Director or Designee to execute up to three (3) future amendments to the agreement where the total amendments do not exceed 10% ($27,000) of the contract amount and do not significantly change the scope of work.
SUMMARY:
Monterey County Free Libraries offers photocopy, scanning, and printing services in all of the libraries' locations. MCFL charges a fee for these services through coin operated machines that are compatible with the photocopy machines. These machines provide all in one functions - copy, scan and print. The machines currently used are provided by DataFlow Business Systems. DataFlow Business Systems, Inc. (DBS) has been leasing machines with MCFL for the last three (3) years and is familiar with the library staff, locations, operations and the Libraries' needs. In the past, DataFlow Business Sytems have provided tr...
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