Title
Receive an update on the Enterprise Resource Planning (ERP) Replacement Project Planning.
Report
RECOMMENDATION:
It is recommended that the Board of Supervisors:
Receive an update on the Enterprise Resource Planning (ERP) Replacement Project Planning.
SUMMARY:
This agenda item is to provide the Budget Committee with an overall project status update including project funding for the FY23-24 project implementation costs to date for the ERP Replacement project. Cost for subsequent fiscal years will be incorporated as the department prepares its requested budget for the corresponding fiscal year. As of the date of this report, there are no anticipated cost overruns and funding has been set aside for the full cost of the project.
DISCUSSION:
The last update provided to the Committee was November 29, 2023, covering the project's progress since its Kick- Off in August 2023.
The objective is to provide the Committee with an update on project progress since the last report in addition to FY23-24 project expenditures to Fund 478 (ERP Resource Planning, sub fund ERP).
Scope:
Project scope remains a key Risk item due to functionality concerns that were raised by the Auditor Controller and CAO-Contracts and Purchasing departments.
The ERP phase has faced challenges due to functionality gaps that have been discovered by the Auditor Controller's Office based on their hands-on experience in the system. Initial concerns were raised in September 2023, and escalated to leadership in November 2023, however it was agreed to move forward based on the iterative implementation approach outlined in the Statement of Work and the System Implementor's willingness and commitment to collaborate with the County to address the functional gaps. The implementor (Graviton Consulting) has delivered initial solutions and continues to make progress based on ongoing feedback provided by the Business Subject Matter Experts with each iteration that is presented.
While progress continues to...
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