Title
a. Authorize the Director of the Information Technology Department to execute Amendment No. 1 with AVI-SPL LLC for video conferencing and broadcast system services, retroactive to July 1, 2020; and to increase the Agreement by $111,000 for a total Agreement amount not to exceed $200,000; and
b. Authorize the Director of the Information Technology Department to execute service order forms and such documents as are necessary to implement the agreement.
Report
RECOMMENDATION:
It is recommended that the Board of Supervisors:
a. Authorize the Director of the Information Technology Department to execute Amendment No. 1 with AVI-SPL LLC for video conferencing and broadcast system services, retroactive to July 1, 2020; and to increase the Agreement by $111,000 for a total Agreement amount not to exceed $200,000; and
b. Authorize the Director of the Information Technology Department to execute service order forms and such documents as are necessary to implement the agreement.
SUMMARY:
The Information Technology Department (ITD) contracted with Audio Fidelity Communications Company DBA Whitlock to provide the County audio and visual upgrade services and support for broadcast technology. January 2021, Whitlock merged with AVI-SPL LLC, and due to the company updated structures the invoice submission was delayed through this process.
DISCUSSION:
In January 2019, the County entered into a County Standard Agreement with Audio Fidelity Communications dba Whitlock to provide services related to the County's video conferencing system, County's Board of Supervisors audio-visual (AV) and broadcasting system upgrade project and other associated AV and video conferencing projects. The County amended the contract twice to increase the amount and to extend the term date.
In January 2021, Whitlock merged with AVI-SPL LLC and during the transaction, the invoices to the County were delayed. Due to the name change and company acquisition, internal business practices affected t...
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