Title
Approve and Authorize the Contracts/Purchasing Officer to sign a Professional Services Agreement with Common Cents Systems, Inc. in the amount of $315,000, for the provision of Laboratory Information Management System software and services, for the period of June 13, 2012 through June 30, 2017, in accordance with Request for Proposal #10347.
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RECOMMENDATION:
It is recommended that the Board of Supervisors:
Approve and Authorize the Contracts/Purchasing Officer to sign a Professional Services Agreement with Common Cents Systems, Inc. in the amount of $315,000, for the provision of Laboratory Information Management System software and services, for the period of June 13, 2012 through June 30, 2017, in accordance with Request for Proposal #10347.
SUMMARY:
The Monterey County Health Department (MCHD) engaged with the County’s Contracts/Purchasing Department to request bids for new Laboratory Information Management System (LIMS) software. The Request for Proposal #10347 resulted in the acceptance of the bid submitted by Common Cents Systems, Inc.
DISCUSSION:
MCHD operates a Public Health Laboratory that performs environmental health, microbiology and pathology tests. It is both federally (CLIEA) and State certified (ELAP). The laboratory currently has eight (8) employees. In 2011, it performed 6,366 tests on 3,193 specimens.
The Laboratory has a critical need to update their LIMS due to the following reasons:
1) The Laboratory has identified critical needs for improved automation, security and quality control in storing, reporting and billing of test results.
2) The typical lifespan for this type of system is approximately seven (7) years. The current LIMS has been in effect since 1989. MCHD Laboratory, Information Technology and Finance personnel have dedicated extensive resources into maintaining and enhancing the functionality of the current system in an effort to extend its usefulness.
3) In recent years, advances in LIMS design, configurabil...
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