Title
a. Amend the FY 2012-13 County Clerk-Recorder Budget 1180, Unit 8004 to Reallocate one Management Analyst II to Finance Manager 1 and;
b. Authorize the County Administrative Office to incorporate approved position changes in the FY 2012-13 Adopted Budget.
Report
RECOMMENDATION:
It is recommended that the Board of Supervisors:
a. Amend the FY 2012-13 County Clerk-Recorder Budget 1180, Unit 8004 to Reallocate one Management Analyst II to Finance Manager 1 and;
b. Authorize the County Administrative Office to incorporate approved position changes in the FY 2012-13 Adopted Budget
SUMMARY/DISCUSSION:
Prior to June 2010, the Assessor/County Clerk-Recorder Department’s financial and budgeting functions were performed by an Auditor-Controller Analyst, residing in the Auditor-Controller’s Office. With the elimination of that position, the work was split and the duties were absorbed by the Assistant County Clerk-Recorder (ACCR) for the County Clerk-Recorder’s Unit and by the Administrative Services Officer (ASO) for the Assessor’s Unit. In addition to already full workloads, these two positions have had to learn not only the County financial and budgeting processes, but an entirely new processing system (Advantage). The budgeting process itself has become more burdensome, and requires a finance functional expert to manage for the Department. At the same time, the Department has lost positions due to budget costs, placing additional burdens on the two impacted managers.
With the reallocation of the MAII position to an FMI position, not only will the Department (both units) benefit from the expertise of a dedicated and trained finance person, but the ACCR and the ASO will be able to again refocus their time and attention to their respective management functions.
The Department as a whole is currently conducting a reorganization study to promote efficiencies and workflow. As a result, some functions will be shared between the two units. Pending further...
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