COMPLETED BOARD ORDER"�|E�l�35
Before the Board of Supervisors in and for the
County of Monterey, State of California
Construction No. 2011-008
a. Approve the Plans and Special Provisions for
855 E. Laurel Bldg A-Equipment and
Stormwater Management, Project No. 8542,
Bid Package No. 10290; and
b. Authorize the Clerk of the Board to advertise
the Notice to Contractors" in The Californian
on May 23 and May 30, 2011
Upon motion of Supervisor Potter, seconded by Supervisor Salinas, and carried by those
members present, the Board hereby;
a. Approved the Plans and Special Provisions for 855 E. Laurel Bldg A-Equipment and
Stormwater Management, Project No. 8542, Bid Package No. 10290; and
b. Authorized the Clerk of the Board to advertise the Notice to Contractors" in
The Californian on May 23 and May 30, 2011.
PASSED AND ADOPTED on this 17th day of May, 2011, by the following vote, to wit:
AYES: Supervisors Armenta, Calcagno, Salinas, Parker, and Potter
NOES: None
ABSENT: None
I, Gail T. Borkowski, Clerk of the Board of Supervisors of the County of Monterey, State of California, hereby
certify that the foregoing is a true copy of an original order of said Board of Supervisors duly made and entered
in the minutes thereof of Minute Book 75 for the meeting on May 17, 2011.
Dated: May 20, 2011 Gail T. Borkowski, Clerk of the Board of Supervisors
County of Monterey, State of California
By cl_~
Deputy
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COMPLETED BOARD ORDER"�|E�l�MONTEREY COUNTY BOARD OF SUPERVISORS
MEETING: May 17,2011 Consent AGENDA NO.: 35
SUBJECT: a. Approve the Plans and Special Provisions for 855 E. Laurel Bldg A-
Equipment and Stormwater Management, Project No. 8542, Bid Package
No. 10290; and
b. Authorize the Clerk of the Board to advertise the Notice to Contractors" in
The Californian on May 23 and May 30, 2011.
DEPARTMENT: RMA Public Works
RECOMMENDATIONS:
It is recommended that the Board of Supervisors:
a. Approve the Plans and Special Provisions for 855 E. Laurel Bldg A-Equipment and
Stormwater Management, Project No. 8542, Bid Package No. 10290; and
b. Authorize the Clerk of the Board to advertise the Notice to Contractors" in The Californian
on May 23 and May 30, 2011.
SUMMARY/DISCUSSION:
In September of 2006, Fleet Management was cited by the Environmental Health Department for
not having or implementing a Spill Prevention Control Counter-measure Plan SPCCP). Fleet
Management hired an engineer to assess the Laurel Yard and produce the SPCCP. To implement
the scope of work required by the SPCCP a project was first listed in the FY 09 & 10 Capital
Improvement Plan for Fleet Management and was segmented into two parts; 1) Shop equipment
and 2) stormwater catch basin interceptor. The shop equipment portion was to cover proposed
mandates from the State on smog emission equipment which would refine the testing of unlawful
emitants to clean up harmful pollutants. Since that time these proposed State mandates have
eased but with the caveat of being revisited in the future. The stormwater interceptor portion of
the project remains as a requirement cited in the SPCCP for compliance with stormwater
management directives from the State Water Quality Control Board and the Central Coast
Regional Water Quality Control Board. This portion of the project requires a precast stormwater
interceptor basin at the lowest point of the stormwater collection system with drain mats/dams to
stop large hazardous spills from entering the drain field system.
On April 20, 2010, the Board authorized the commencement of the 855 E. Laurel Bldg A
Equipment and Stormwater Management project. The modified scope presented to the Board
approved full funding for the design, engineering and installation of the Stormwater Interceptor
System at Laurel Yard. Additionally, the project's scope was increased to include an overhead
canopy above the outdoor maintenance area adjacent to Fleet Management, Building A as this
affected the amount of run-off into the stormwater system. This additional scope was funded
only for construction drawings and an engineer's estimate. The construction estimate would
provide a better picture of the funding shortfall for construction and would be executed only if
future funds were appropriated. The Stormwater Interceptor and the overhead canopy at Laurel
Yard represent best management practices for the prevention of stormwater pollution and are in
direct response to State Water Quality Control Board Water Board) requirements.
Approval of the Plans and Special Provisions will authorize the Clerk of the Board to proceed
with advertising for the Stormwater Interceptor portion of the project. The bid opening is set for
June 16, 2011, at 2 p.m., in the Board of Supervisors' Conference Room 1032, Monterey County
Government Center, 168 W. Alisal Street, 1St Floor, Salinas CA 93901.
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COMPLETED BOARD ORDER"�|E�l�855 E. Laurel Bldg A Equipment and Storm Water Management, Project No. 8542
May 17, 2011
Page 2
The installation of the storm water treatment system is scheduled to begin in August 2011, with
completion by October 2011. Concurrently, the Department of Public Works has contracted for
the engineering and construction drawings only, of the overhead canopy to cover an outdoor
vehicle maintenance area adjacent to Fleet Management, Building A.
OTHER AGENCY INVOLVEMENT:
The Office of the County Counsel and Risk Management have reviewed and approved the
Special Provisions as to form and legality, and insurance provisions, respectively.
FINANCING:
There is no impact to the General Fund. On April 20, 2010, the Board of Supervisors approved
and directed the Auditor-Controller to transfer $803,125 within Capital Projects Fund, Fund 402,
Unit 8174, Appropriation Unit RMA014, from Account 7521 to Account 7614 Operating
Transfers Out) and to increase Facilities Project Fund, Fund 401, Unit 8184, Appropriation Unit
RMA004, Accounts 5940 and 6311 Operating Transfers-In, and Buildings and Improvements
Maintenance. Of the amount approved and transferred, $253,125 was designated for the
Stormwater project. $42,200 of the $253,125 has been estimated and budgeted for the design,
engineering and staff costs associated with the canopy. Total project costs to date are $47,817
for a balance of $205,308. Construction of the stormwater system is budgeted at $122,000. It is
anticipated the project fund balance after the completion of the stormwater system installation
will partially fund the construction of the overhead canopy which is estimated at $110,875.
There are unknown underground utilities at the Laurel Yard which may require extensive
investigation and potholing. Because both projects impact soils and an aging, below grade
infrastructure, a 20% construction contingency has been budgeted to cover unforeseen
circumstances.
Prepared by: Approved:
Interim Architectural Services Manager
Dated: May 9, 2011
Yazdan T. Emrani, M.S., P.E.
Director of Public Works
Attachments: Board Order; Project Budget; Memo to Clerk of the Board; Notice to Contractors;
Plans and Specifications on file with the Clerk of the Board); Location Map
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