Title
a. Approve Agreement with Lionakis to provide architectural services for schematic design through construction services of the Jail Housing Addition, Project No. 8819 (RFQ #10401), in an amount not to exceed $2,608,643 from execution of the Agreement through and including June 30, 2018; and
b. Authorize the Contracts/Purchasing Officer to execute the Agreement and future amendments that do not significantly alter the scope of work or change the approved Agreement amount.
Report
RECOMMENDATION:
It is recommended that the Board of Supervisors:
a. Approve Agreement with Lionakis to provide architectural services for schematic design through construction services of the Jail Housing Addition, Project No. 8819 (RFQ #10401), in an amount not to exceed $2,608,643 from execution of the Agreement through and including June 30, 2018; and
b. Authorize the Contracts/Purchasing Officer to execute the Agreement and future amendments that do not significantly alter the scope of work or change the approved Agreement amount.
SUMMARY/DISCUSSION:
On August 9, 2012, the County submitted to the Board of State and Community Corrections (BSCC) an Amended Application consistent with the new conditional award to revise the project's scope. On August 28, 2012, the Board of Supervisors authorized a Jail expansion of 288 medium-security beds with essential administrative and support space improvements as well as directed staff to begin the process of public outreach, environmental clearance, design, and preparation of construction documents for the expansion project. On September 18, 2012, the BSCC approved a conditional award of $36,295,000 toward a $40,327,778 expansion of the County's Adult Jail. At their September 2012 meeting, the BSCC Board confirmed the project's scope changes per the County's Amended Application. Acceptance of the County's Amended Application and revised scope triggered a series of specific milestone activities the County needs to comply with to maintain the conditional award.
On November 30, 2012, the County of Monterey released Request for Qualifications (RFQ) No. 10401 for architectural services for schematic design through construction services of the Jail Housing Addition Project, Project No. 8819 (Attachment 1). On January 14, 2013, Lionakis responded with a Statement of Qualifications (SOQ) (Attachment 2) to provide architectural services for schematic design through construction services of the Jail Housing Addition. In the competitive selection process firms were ranked based upon professional qualifications, experience in specialized detention projects, County policies and State laws, resulting in the selection of Lionakis as the most qualified firm. Negotiations with Lionakis resulted in a scope of work and budget of $2,608,643. The Agreement term will be from execution of the Agreement through and including June 30, 2018.
OTHER AGENCY INVOLVEMENT:
The Office of the County Counsel and Auditor-Controller Office have reviewed and approved the Agreement as to form and legality, and fiscal provisions. RMA - Public Works and the Sheriff's Department are working jointly with the BSCC to meet all State-mandated milestones to maintain the conditional award and move forward to the Project Design phase. The Capital Improvement Committee supported these actions at their meeting on October 22, 2013.
FINANCING:
There is no impact to the General Fund. The total estimated cost of the Agreement is $2,608,643. Of this amount, $593,257 is the estimated cost for FY 2013-14. Sufficient appropriations are available in the FY 2013-14 Adopted Budget for Fund 404, Unit 8174, Appropriations Unit RMA015. The identified total project cost for FY 2013-14 is $2,783,139. The remaining amount of this Agreement is scheduled to be spent in the out years through FY 2016-17.
Prepared by: Paul H. Greenway, P.E., Assistant Director of Public Works (831) 755-4800
Approved by:
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Scott K. Miller, Sheriff-Coroner
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Robert K. Murdoch, P.E., Director of Public Works
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Benny J. Young, RMA Director
Dated: October 28, 2013
Attachments: Agreement with Lionakis; Attachment 1 - RFQ #10401; Attachment 2 - January 14, 2013 SOQ from Lionakis; Location Map (Attachments on file with the Clerk of the Board)