Title
a. Approve, and authorize the Purchasing Manager for Natividad Medical Center (NMC) to execute an Agreement with Tri-County Business Systems Inc. for Copy Machine Lease and Maintenance Services at NMC in an amount not to exceed $690,000 for the period July 1, 2013 to June 30, 2016.
b. Approve and authorize the Purchasing Manager for NMC to execute up to one (1) Amendment (for an additional three (3) year period) to the Agreement, where the total of the Amendment does not exceed 10% of the original annual contract amount, does not significantly change the scope of work, or result in an increase in County General Fund Contribution.
Report
RECOMMENDATION:
a. Approve, and authorize the Purchasing Manager for Natividad Medical Center (NMC) to execute an Agreement with Tri-County Business Systems Inc. for Copy Machine Lease and Maintenance Services at NMC in an amount not to exceed $1,000,000 for the period July 1, 2013 to June 30, 2016.
b. Approve and authorize the Purchasing Manager for NMC to execute up to one (1) Amendment (for an additional three (3) year period) to the Agreement, where the total of the Amendment does not exceed 10% of the original annual contract amount, does not significantly change the scope of work, or result in an increase in County General Fund Contribution.
SUMMARY/DISCUSSION:
Tri-County provides NMC with a 36 Month Lease Program for each copier used throughout NMC (approximately 60 machines). Previously NMC used Tri-County Business Systems for Copy Machine Lease Services via the County Master Agreement (MA*56). Upon expiration of the County Master Agreement in January of 2012, County Purchasing and the Auditor-Controller's Office permitted County Departments to continue to use Tri-County Business Systems services via an LPO (Lease Purchase Order). In order to maintain services and pricing, NMC has continued services with Tri-County. An LPO was established for Fiscal Year 2013/2014 in the amount of $100,000. At this...
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