Title
Receive a status report on the County's Contracts & Purchasing Academy and process improvements.
Report
RECOMMENDATION:
It is recommended that the Board of Supervisors Receive a status report on the County's Contracts & Purchasing Academy and process improvements.
SUMMARY/DISCUSSION:
On December 2012, the Board of Supervisors along with County Department Heads collaborated in a one-day workshop to develop Strategic Initiatives for the County of Monterey. During the workshop, departments expressed the need to improve the internal processing and tracking methods currently in place with regards to the County's contract process. Subsequently, a group was formed consisting of members from eight departments including the County Administrative Office (CAO) to examine and make recommendations to improve the existing processes.
The CAO - Budget and Analysis' staff presented the recommendations to the Board on December 3, 2013. The Board approved the development and implementation of a Contract Processing Workflow Tracking System (RQN), which was tested and vetted through multiple users in a test environment and went live on July 1, 2014. In addition, the Board approved the creation of a Contracts & Purchasing Academy (C&PA) in order to improve and create greater efficiency in the contract development and management process.
On February 25, 2014, the Board approved an Agreement with Darryl L. Sink & Associates, Inc. (DSA), for the development of the Monterey County Contracts & Purchasing Academy. The development of the academy focused on creating solutions to assist in resolving high-level organizational needs such as: increasing productivity and efficiency throughout the contract and purchasing lifecycle; increasing the consistency of contracts and related documents across the County's twenty-seven departments/agencies; minimizing the development and approval processing time for contracts; and increasing the likelihood of more favorable pric...
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