County of Monterey - File #: A 15-247

• File #: A 15-247
• Name: Foward Advantage Amendment No.5
• Type: BoS Agreement
• Status: Passed
• File created: 7/6/2015
• In control: Board of Supervisors
• On agenda: 7/28/2015
• Final action: 7/28/2015
• Title: a. Authorize the Deputy Purchasing Agent for Natividad Medical Center (NMC) to execute Amendment No. 5 to the Agreement with Forward Advantage for Software Support/Maintenance and Upgrade to the NMC faxing solution at NMC, extending the Agreement an additional 3 year period for a revised full term of July 1, 2007 through June 30, 2018 and adding $103,632 for a revised total Agreement amount not to exceed $189,307; and b. Authorize the Deputy Purchasing Agent for NMC to execute up to three (3) future Amendments to the Agreement which do not significantly change the scope of work and do exceed ten percent (10%) of the original agreement amount. (REVISED VIA CORRECTIONS)

Date	Action By	Action	Result
7/28/2015	Board of Supervisors	approved

Title
a. Authorize the Deputy Purchasing Agent for Natividad Medical Center (NMC) to execute Amendment No. 5 to the Agreement with Forward Advantage for Software Support/Maintenance and Upgrade to the NMC faxing solution at NMC, extending the Agreement an additional 3 year period for a revised full term of July 1, 2007 through June 30, 2018 and adding $103,632 for a revised total Agreement amount not to exceed $189,307; and
b. Authorize the Deputy Purchasing Agent for NMC to execute up to three (3) future Amendments to the Agreement which do not significantly change the scope of work and do exceed ten percent (10%) of the original agreement amount. (REVISED VIA CORRECTIONS)
Report
It is recommended the Board of Supervisors:

a. Authorize the Deputy Purchasing Agent for Natividad Medical Center (NMC) to execute Amendment No. 5 to the Agreement with Forward Advantage for Software Support/Maintenance and Upgrade to the NMC faxing solution at NMC, extending the Agreement an additional 3 year period for a revised term of July 1, 2015 through June 30, 2018 and adding $103,632 for a revised total Agreement amount not to exceed $189,307
b. Authorize the Deputy Purchasing Agent for NMC to execute up to three (3) future Amendments to the Agreement which do not significantly change the scope of work and do exceed ten percent (10%) of the original agreement amount.

SUMMARY/DISCUSSION:

NMC is requesting to amend the current Forward Advantage contract by purchasing an upgrade and additional products for the existing Communication Director system. This will include software, licenses, faxing channels and 3 years of Vendor maintenance. Currently, NMC utilizes Communication Director to electronically manage and route faxing of Radiology, Pathology & laboratory results directly from Meditech (NMC's Electronic Medical Record system) to community medical facilities outside the hospital. This system is a critical piece to the hospital's ability to provide high quali...