Title
a. Support the transfer of $63,518.75 from Elections Restricted Revenue Fund 020-2889-H301 to Fund 001 Department 1410 Unit 8064 Object 7531 Appropriations ELE001 for the purchase and installation of voting equipment;
b. Support the recommendation to authorize the Auditor-Controller to increase FY2015-16 appropriations by $63,518.75 in Elections Fund 001 Department 1410 Appropriations ELE001 Unit 8064 Object 7531 financed by a transfer from restricted revenues balance sheet account 020-2889-H301; and
c. Support a request to Authorize the Contracts/Purchasing Officer to execute an Agreement with Dominion Voting Systems, Inc. to purchase voting equipment and complete installation services in the period July 1, 2015 to June 25, 2016, for a total amount not to exceed $63,518.75.
Report
RECOMMENDATION:
It is recommended that the Budget Committee:
a. Support the transfer of $63,518.75 from Elections Restricted Revenue Fund 020-2889-H301 to Fund 001 Department 1410 Unit 8064 Object 7531 Appropriations ELE001 for the purchase and installation of voting equipment;
b. Support the recommendation to authorize the Auditor-Controller to increase FY2015-16 appropriations by $63,518.75 in Elections Fund 001 Department 1410 Appropriations ELE001 Unit 8064 Object 7531 financed by a transfer from restricted revenues balance sheet account 020-2889-H301; and
c. Support a request to Authorize the Contracts/Purchasing Officer to execute an Agreement with Dominion Voting Systems, Inc. to purchase voting equipment and complete installation services in the period July 1, 2015 to June 25, 2016, for a total amount not to exceed $63,518.75.
SUMMARY:
This County has an existing Agreement with Dominion Voting Systems, Inc. for hardware maintenance and support services for three 400C tabulation machines. The hardware and software together constitute a voting system, which enables the Elections Department to tabulate votes.
The total estimated cost for this Agreement encompassing the period of July 1, 2015 to June 25, 2016 is $63,518.75, consisting of a capital asset purchase and installation.
In 2010, your Board authorized the sale of 30 Edge II voting units and 60 VeriVote printers to Santa Cruz County. Proceeds went to Restricted Revenue account 020-2889-H301 for future use solely for HAVA 301 eligible purchases. The 400C tabulation machine qualifies as a HAVA301 eligible purchase.
A copy of the Agreement is on file with the Committee Secretary.
DISCUSSION:
On June 4, 2010, Dominion Voting Systems acquired Sequoia Voting Systems’ (Sequoia) inventory and all intellectual property including Sequoia’s precinct and central count optical scans, BPS, WinEDS and 400C systems purchased and used by the Elections Department since 2005. Central Count 400C Optical Scan ballot tabulators count all of the paper ballots for each election, including Vote by Mail ballots and provisional ballots. The three owned by Elections currently were purchased with federal Helping America Vote Act 301 and Proposition 41 funds as authorized by your Board in 2004.
Elections would now like to obtain a fourth, refurbished unit in preparation of the volume of the Presidential election, in order to maintain a timely election night reporting schedule.
OTHER AGENCY INVOLVEMENT:
The Agreement has been reviewed by County Counsel as to form and County Administrative Office regarding fiscal provisions.
FINANCING:
There are no financial impacts to the General Fund arising from the proposed Agreement. Funding for this agreement and associated increases in appropriations will be offset by funds from the restricted balance account.
Prepared by: Approved by:
____________________________________ ____________________________________
Izabela Lesik Claudio Valenzuela
Management Analyst Registrar of Voters
Attachments:
AgreementPurchase400C
FundBalance 020-2889-H301