Title
a. Approve and authorize the Contracts Purchasing Officer, or his designee, on behalf of the Information Technology Department, to execute a standard agreement with Questys Solutions to purchase and implement the Infolinx Records Management System in an amount not to exceed $116,205.00; and
b. Authorize the Contracts Purchasing Officer, or his designee, to issue a purchase order in an amount not to exceed $116,205.00.
Body
RECOMMENDATIONS:
It is recommended that the Board of Supervisors:
a. Approve and authorize the Contracts Purchasing Officer, or his designee, on behalf of the Information Technology Department, to execute a standard agreement with Questys Solutions to purchase and implement the Infolinx Records Management System in an amount not to exceed $116,205.00; and
b. Authorize the Contracts Purchasing Officer, or his designee, to issue a purchase order in an amount not to exceed $116,205.00.
SUMMARYDISCUSSION:
On July 1, 2014, the Board of Supervisors adopted a County-wide Records Management Policy to implement consistent standards of responsible recordkeeping across all County departments. To implement this policy, the Information Technology Department researched current providers of records management systems that would best meet the needs of the County. The provider that offered the best system, with capabilities exceeding those of other providers, is Questys Solutions. This Agreement will provide for the purchase of the Infolinx server license, user licenses, software, conversion, configuration and training provided by Questys Solutions and for purchase of necessary hardware to scan and track county records.
The Questys Infolinx records management system is the only one that integrates with the County's established Enterprise Content Management (ECM) Tool. In addition, it is HIPPA, DOD 5015-2, and SOX certified; it thereby enables the County to comply with the legal requirements applicable to health records and to meet fed...
Click here for full text