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a. Approve and authorize the Contracts Purchasing Officer, or his designee, to execute Amendment No. 1 to the Non-Standard Software Support Agreement with Questys Solutions to add support for the Questys Infolinx Records Management System and to increase the level of support available to the County, increasing the amount payable under the Agreement by $11,434.50, from a maximum of $277,540.50 to a maximum of $288,975.00, for the period of September 1, 2013 to August 31, 2016; and
b. Authorize the Contracts Purchasing Officer, or his designee, to issue purchase orders on an as-needed basis.
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RECOMMENDATIONS:
It is recommended that the Board of Supervisors:
a. Approve and authorize the Contracts Purchasing Officer, or his designee, to execute Amendment No. 1 to the Non-Standard Software Support Agreement with Questys Solutions to add support for the Questys Infolinx Records Management System and to increase the level of support available to the County, increasing the amount payable under the Agreement by $11,434.50, from a maximum of $277, 540.50 to a maximum of $288,975.00 for the period of September 1, 2013 to August 31, 2016; and
b. Authorize the Contracts Purchasing Officer, or his designee, to issue purchase orders on an as-needed basis.
SUMMARYDISCUSSION:
On July 1, 2014 the Board of Supervisors adopted a County-wide Records Management Policy. This policy was created to apply consistent standards of responsible recordkeeping across all County departments.
The Information Technology Department researched records management systems vendors to identify which would best meet the needs of the County. The provider that offered the best system, with capabilities exceeding those of other providers, is Questys Solutions. Its product is called the Infolinx Records Management System. The purchase of the Infolinx Records Management System is incorporated into a separate agreement and is being brought before the Board in a separate agenda it...
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