Title
Ratify and authorize the Deputy Purchasing Agent for Natividad Medical Center (NMC) or his designee to execute Renewal & Amendment No. 6 with Metro Republic Commercial Service, Inc. (D.B.A. Medical Receivables Consulting Service) for debt collection services at NMC to extend the term of the Agreement for one additional year, retroactive to July 1, 2015, for a full Agreement term August 1, 2007 through June 30, 2016, with no increase to the total Agreement amount of $3,100,000.
Report
RECOMMENDATION:
It is recommended the Board of Supervisors:
Ratify and authorize the Deputy Purchasing Agent for Natividad Medical Center (NMC) or his designee to execute Renewal & Amendment No. 6 with Metro Republic Commercial Service, Inc. (D.B.A. Medical Receivables Consulting Service) for debt collection services at NMC to extend the term of the Agreement for one additional year, retroactive to July 1, 2015, for a full Agreement term August 1, 2007 through June 30, 2016, with no increase to the total Agreement amount of $3,100,000.
SUMMARY/DISCUSSION:
Metro Republic Commercial, Inc. is one of two agencies that NMC uses to provide collection services for NMC's self-pay patients and bad debt collections. Metro Republic Commercial receives a daily data file of all self-pay patients from NMC's Meditech system and is responsible to send three (3) collection notices to the patient within a 150 day time frame. If no response is received from the patient then the account is put into bad debt collections. Metro Republic Commercial has been providing this service to Natividad since 2007.
The term of this Agreement expired on June 30, 2015. More than half of NMC's agreements have expiration dates of June 30 which creates an excessively high workload during the fiscal year end. Out of the nearly 200 Agreements NMC processed between February and June of 2015 a small percentage were not completed prior to expiration on June 30 such as the amendment for this Agreem...
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