Title
Receive a quarterly report on Job Order Contracting from the Resource Management Agency-Public Works for the period ending September 30, 2015.
Report
RECOMMENDATION:
It is recommended that the Capital Improvement Committee receive a quarterly report on Job Order Contracting from the Resource Management Agency-Public Works for the period ending September 30, 2015.
SUMMARY/DISCUSSION:
The Capital Improvement Committee (CIC) is asked to receive the Job Order Contracting (JOC) Quarterly Report for July 1 to September 30, 2015. This quarterly report includes projects continuing under the 2013 JOC Contract and 2014 JOC Contract. Attachment A 2013 (JOC Program Quarterly Report) tracks one remaining project under construction and one project completed during this reporting period. Attachment B 2014 (JOC Program Quarterly Report) tracks twenty projects under construction and seven projects completed during the reporting period.
For all the active and completed projects this quarter, Attachments A and B summarize the Job Order Value for the contractor, applicable fees for the Gordian Group, project status and other required reporting data, such as listing of subcontractors, number of contractor evaluations completed, and 50% Local Employment compliance information. Of note are four contracts for which 50% Local Employment goal is not met. For all four of these ongoing contracts, the majority of the work is performed primarily by a subcontractor from outside the local area.
Attachment C provides contractor evaluations for all JOC projects completed during the same quarter. Evaluations are a decision making tool to determine a contractor’s suitability for future JOC projects. Note that for the job order contracts completed during the 3rd quarter, the average score for contractor evaluations is 89%. One contractor was evaluated at 55%, mainly attributed to low scores for timely submittal of pricing, schedules, and shop drawings, which ultimately created a delay in project completion. For the same period, all completed job order contracts achieved 50% local employment goal.
On August 25, 2015, the Board of Supervisors authorized the Resource Management Agency (RMA) - Director of Public Works to advertise for bids for 2015 JOC. JOC 2015 contracts are scheduled to be awarded in November 2015.
OTHER AGENCY INVOLVEMENT:
RMA-Public Works coordinates the preparation of Job Orders with RMA Finance and the Auditor-Controller.
FINANCING:
There is no additional impact to the General Fund. Funding for JOC projects is contained either within the approved budget allocations of Fund 401- Facilities Maintenance Projects; Fund 402- and Fund 404- Capital Projects; Fund 002 Road Fund; or the individual department authorizing the project. The Gordian Group (TGG) fee is a 5% License Fee of each JOC project total value, and is payable by the County upon issuance of a Job Order to the JOC Contractor. TGG offers project management services for job orders as requested by the County for a set fee of 5.95% of the job order total value.
Prepared by: Dave Pratt, Project Manager II, (831)796-6091
Approved by: Robert K. Murdoch, P.E., RMA-Director of Public Works
Approved by: Carl P. Holm, AICP, RMA Director
Dated: October 29, 2015
Attachments: Attach. A 2013 JOC Program Quarterly Report; Attach B. 2014 JOC Program Quarterly Report; Attach. C Contractor Evaluations