Title
Support the Office of the Auditor-Controller to prepare an agreement and Statement of Work with CGI, Inc. for upgrade software and implementation services for the CGI 3.10 Enterprise Resource Planning upgrade effort. As the statement of work is in progress, the timeframe of the agreement and the cost is yet to be determined.
Report
RECOMMENDATION:
It is recommended that the Budget Committee:
a. Support the Office of the Auditor-Controller to prepare an agreement and Statement of Work with CGI, Inc. for upgrade software and implementation services for the CGI 3.10 Enterprise Resource Planning upgrade effort.
b. Acknowledge the approximate cost of the upgrade to be between $8,000,000 and $10,000,000.
SUMMARY:
The County Enterprise Resource Planning (ERP) system, CGI Inc. v.3.7, has reached the end of its useful life. CGI, Inc. will no longer provide support for the product, and therefore it must be replaced. The Office of the Auditor/Controller (A/C) is engaged in determining the effort and cost of the replacement. This report is intended to provide an estimate of the cost and duration of the upgrade effort in order to provide pertinent information to the Budget Committee for future planning.
DISCUSSION:
After eight years, the current version of our ERP system (CGI 3.7) has reached the end of its useful life and must be replaced. The County ERP provides a majority of the financial infrastructure for the entire County government, including; general accounting as the system of record for all departments, financial reporting, payroll, accounts payable, debt management, benefits management, human resources management, budget preparation and reporting, and budget control. The A/C is engaged in assessing the cost, effort and duration of the upgrade.
As part of our due diligence, Statement of Work No. 11with CGI, Inc was entered into in order to help assess the effort of work needed to accommodate the unique needs of our County and incorpo...
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