Title
a. Receive and Support a capital projects proposal, covering 855 East Laurel Drive, Building A- Fleet Management Heavy Side Canopy Project, Attachment A;
b. Authorize the Auditor-Controller to modify the FY 2015-16 Adopted Budget to cover the accelerated proposal in order to move this project forward;
c. Authorize an increase in appropriations in the amount of $257,546 in Capital Projects Fund, Fund 402-3000-8174-7614-RMA014 Operating Transfer Out where the financing source is Uncommitted Fund Balance (4/5th vote required);
d. Authorize an increase in appropriations in the amount of $257,546, with a corresponding increase in estimated revenues, in Fund 401-3000-8184-RMA004 funded by an Operating Transfer In from Fund 402-3000-8174-RMA014 to fund the Building A - Fleet Management Heavy Side Canopy Project (4/5th vote required); and
e. Authorize the Auditor-Controller to incorporate approved appropriations and estimated revenue modifications to the Fiscal Year 2015-16 Budget (4/5th vote required). (ADDED VIA ADDENDUM)
Report
RECOMMENDATION:
It is recommended that the Board of Supervisors:
a. Receive and Support a capital projects proposal, covering 855 East Laurel Drive, Building A- Fleet Management Heavy Side Canopy Project, Attachment A;
b. Authorize the Auditor-Controller to modify the FY 2015-16 Adopted Budget to cover the accelerated proposal in order to move this project forward;
c. Authorize an increase in appropriations in the amount of $257,546 in Capital Projects Fund, Fund 402-3000-8174-7614-RMA014 Operating Transfer Out where the financing source is Uncommitted Fund Balance; (4/5th vote required);
d. Authorize an increase in appropriations in the amount of $257,546, with a corresponding increase in estimated revenues, in Fund 401-3000-8184-RMA004 funded by an Operating Transfer In from Fund 402-3000-8174-RMA014 to fund the Building A - Fleet Management Heavy Side Canopy Project (4/5th vote required); and
e. Authorize the Auditor-Controller to incorporate approved appropriations and estimated revenue modifications to the Fiscal Year 2015-16 Budget (4/5th vote required).
BACKGROUND
This project provides the necessary funding for the design and installation of an Overhead Canopy System for the mechanics operating out of the Heavy-Side Shop Facility of the County’s Fleet Management Facility located at 855 East Laurel Drive Building-A.
SUMMARY/DISCUSSION:
The support in the funding request of this project will allow for the design and installation of the request Canopy System. The canopy system will be installed along the exterior apron of the south side of the existing Fleet Facility located at 855 East Laurel Drive, Building-A. The installation of the canopy system will provide long overdue protection for both the fleet maintenance workers (mechanics) and the equipment they work on. The approval and support of this request also allows fleet management to support best management practices in response to State Water Quality Control Board requirements.
OTHER AGENCY INVOLVEMENT:
Both RMA and CAO Finance staff have reviewed and approve this report.
FINANCING:
The total project cost is estimated at $436,960 of which $26,414 was expended for design work in a prior year. Funding in the amount of $153,000 is currently included in the FY 2015-16 Facilities Maintenance budget, Fund 401-3000-8184-RMA004. The remaining $257,546 of the estimated total project cost is an unfunded estimated project cost for FY 2016-17. Acceleration of this project will require transfer of uncommitted fund balance from Fund 402 to Fund 401 during FY 2015-16 to secure full funding for the accelerated project timeline.
Prepared by: Michael R. Derr, Contracts/Purchasing Officer / Fleet Business Manager, 4992
Approved by: Dewayne Woods, Assistant County Administrative Officer, 5309
Attachments:
Fleet Canopy Capital Project