Title
a. Approve Amendment No. 5 to Agreement No. A-11132 with Accela, Inc. to continue to provide required annual program maintenance and managed hosting for the Accela Automation software product in the amount of $687,342 for a total amount not to exceed $3,132,393, and extend the term for three (3) years to March 30, 2019; and
b. Authorize the Contracts/Purchasing Officer or the Contracts/Purchasing Supervisor to execute Amendment No. 5 to Agreement No. A-11132 and future amendments to the Agreement where the amendments do not significantly alter the scope of work or change the approved Agreement amount.
Report
RECOMMENDATIONS:
It is recommended that the Board of Supervisors:
a. Approve Amendment No. 5 to Agreement No. A-11132 with Accela, Inc. to continue to provide required annual program maintenance and managed hosting for the Accela Automation software product in the amount of $687,342 for a total amount not to exceed $3,132,393, and extend the term for three (3) years to March 30, 2019; and
b. Authorize the Contracts/Purchasing Officer or the Contracts/Purchasing Supervisor to execute Amendment No. 5 to Agreement No. A-11132 and future amendments to the Agreement where the amendments do not significantly alter the scope of work or change the approved Agreement amount.
SUMMARY:
See Attachment A - Summary of Agreement. The original Agreement No. A-11132 allowed for the purchase, configuration and operation of the Accela Automation permit tracking system through December 31, 2012. Amendments since that time covered extending the term, adding annual maintenance costs for the extended term, purchase of additional licenses for the software product and training for the utilization of the software. The Resource Management Agency (RMA) recommends extending the agreement for three (3) years (to March 2019) for a fee of $687,342.
DISCUSSION:
The County of Monterey has used Accela's Permits Plus processing and tracking software since 1996. In,...
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