Title
a. Authorize the Deputy Purchasing Agent for Natividad Medical Center (NMC) or his designee to execute an Agreement with InfoImage of California, Inc. for medical bill mailing services for an amount not to exceed $300,000 and with an Agreement term of July 1, 2016 through June 30, 2021; and
b. Authorize the Deputy Purchasing Agent for NMC or his designee to execute up to three (3) future amendments to the agreement which do not significantly alter the scope of work and do not cause an increase of more than ten percent (10%) of the original cost of the agreement for all amendments.
Report
RECOMMENDATION:
It is recommended that the Board of Supervisors:
a. Authorize the Deputy Purchasing Agent for Natividad Medical Center (NMC) or his designee to execute an Agreement with InfoImage of California, Inc. for medical bill mailing services for an amount not to exceed $300,000 and with an Agreement term of July 1, 2016 through June 30, 2021; and
b. Authorize the Deputy Purchasing Agent for NMC or his designee to execute up to three (3) future amendments to the agreement which do not significantly alter the scope of work and do not cause an increase of more than ten percent (10%) of the original cost of the agreement for all amendments.
SUMMARYDISCUSSION:
As part of the Fair Trade and Lending Act, Federal and States laws require NMC to send an Explanation of Services letter to every patient who receives services. InfoImage is the company NMC uses to send out this first mailing to every patient.
NMC produces approximately twenty to thirty thousand Explanation (Statement) of Services letters per year. InfoImage services allow NMC's electronic medical record program (MediTech) to interface easily into the statement of services providing 100% data-to-mail integrity and eliminating duplications or corrupt data. InfoImage completes all processing of the letters including, sorting, filing, bar-coding, delivery and special handling of foreign mail. In...
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