Title
a. Receive Draft County of Monterey Capital Improvement Program Five Year Plan 2016-17 through 2020-21; and
b. Support approval of the County of Monterey Capital Improvement Program Five Year Plan 2016-17 through 2020-21.
Report
RECOMMENDATION:
It is recommended that the Budget Committee:
a. Receive Draft County of Monterey Capital Improvement Program Five-Year Plan 2016-17 through 2020-21; and
b. Support approval of the County of Monterey Capital Improvement Program Five-Year Plan 2016-17 through 2020-21.
SUMMARY
Staff has prepared a Capital Improvement Program Five-Year Plan (CIP) for Fiscal Year (FY) 2016-17 through FY 2020-21. The combined total cost for this program is $442 Million including:
101 fully funded projects with a five-year total value of $347 Million, and
7 partially funded active projects with a five-year total value of $95 Million.
Fully and partially funded projects with funding identified in FY 2016-17 are included in the FY 2016-17 Recommended Budget. The partially funded projects have an unfunded total value of $29.4 Million. FY 2016-17, with a total value of $88 Million, is the only financially constrained year.
For FY 2016-17 the Capital Improvement Program will receive an estimated $3.1 Million in discretionary funds, which are the only new funds available to address previously unfunded or partially funded projects. Staff recommends allocating this funding as follows:
Scheduled Maintenance $220,600
Unscheduled Maintenance $430,675
Facilities Security Assessments $250,000
ADA Improvements Phase III $200,000
Energy Efficiency Measures Phase II $100,000
Energy Efficiency Measures Phase III $1,000,000
Operating Transfer Out - Real Property $419,899
Youth Center Roof Repairs $307,000
ITD HVAC $185,615
Contingency $13,521
Total $3,127,310
DISCUSSION:
The annual CIP is a five-year compilation of projects submitted by County departments and Natividad Medical Center, which includes such projects as new facility construction, minor and major infrastructure maintenance, road and bridge construction and maintenance, major equipment purchase and installation, and software purchase and installation. The minimum value of a CIP project is $100,000. See Attachment 1 - Draft County of Monterey Capital Improvement Program Five-Year Plan FY 2016-17 through FY 2020-21. The Draft CIP is available on CD and posted on the RMA website and electronically through Legistar.
Development of the Draft CIP started in October 2015 when Resource Management Agency (RMA) staff contacted County Departments to request capital needs, related costs, and funding sources. This project information was combined with RMA project requests to develop a Draft CIP. Since the Water Resources Agency (WRA) is not considered a department of the County, therefore, CIP does not include WRA projects.
Some of the major projects scheduled in the FY 2016-17 CIP include:
NGEN Radio System Project
Jail Housing Addition Project
New Juvenile Hall Project
Schilling Place Tenant Improvements
Monterey County Government Center East & West Wings Renovation
Natividad Medical Center Radiology Modernization Project
Enterprise Resource Planning System Upgrade Project
Castroville Railroad Bicycle/Pedestrian Crossing
State Highway 1 Climbing Lane Carmel Valley Road/Rio Road Project
Carmel River Floodplain Restoration (CRFREE) Project
San Lucas Library
In addition to, but not included with the CIP projects, is a list of Future Needs. This list includes projects that County Departments have identified as a priority; however, due to County funding constraints, cannot be funded at this time. This list indentifies 88 projects with an unfunded need of $148.8 Million and a total estimated cost of $153.8 Million.
Approval of the actions above is consistent with the Board’s Strategic Initiatives for Infrastructure Key Objectives:
#1 Improve the conditions of County Roads and Bridges
#12 This project is included in the Board’s Approved Final Capital Improvement Program Five Year Plan FY 2015-16 through 2019-2020
OTHER AGENCY INVOLVEMENT:
RMA has worked with County departments and the County Administrative Office to identify capital needs, related costs, and funding sources.
On April 29, 2016, the Draft CIP was presented to the Advisory Executive Committee (AEC). The AEC consists of the Assistant County Administrative Officer (Budget and Analysis Division), the Director of the RMA (or his designee), the Public Works Director, and RMA Finance. Based on their collective expertise and the projects’ description, justification, priority criteria and the department’s priority, a consensus recommendation on the project priorities was developed.
This report was presented to the Capital Improvement Committee on May 16, 2016. The Planning Commission will consider consistency with the Monterey County General Plan for the projects included in FY 2016-17 on June 8, 2016. A Final CIP will be considered by the Board of Supervisors on June 21, 2016.
FINANCING:
The CIP is funded with a wide variety of funding sources including: state, federal, local grants, Gas Tax, Transient Occupancy Tax, Enterprise Funds, Certificates of Participation and General Funds. The $88 Million programmed in FY 2016-17 includes prior year allocations of state, federal, local and Capital funds.
Prepared by: Ogarita Carranza, Management Analyst II
Veronica Serrano, Senior Secretary
Approved by: Benny J. Young, Interim Director of Public Works & Facilities
Carl P. Holm, AICP, RMA Director
Attachments: Attachment 1 - Draft County of Monterey Capital Improvement Program, Five-Year Plan FY 2016-17 (Attachment on file with the Clerk of the Board)