Title
a. Approve and authorize funding of an emergency capital repair project, at 855 East Laurel Drive, Building A- Fleet Management Fuel System Repairs in the amount of $111,625; and
b. Approve an increase in appropriations and revenues in the amount of $111,625 in Fleet Administration (001-1050-8451-CAO026), where the financing source is an Operating Transfer In from the Capital Projects Fund 402-3000-8174-RMA014, to cover the emergency repairs (4/5th vote required); and
c. Approve an increase in appropriations in the amount of $111,625 in Capital Projects Fund 402-3000-8174-7614-RMA014 Operating Transfer Out where the financing source is Unassigned Fund Balance (4/5th vote required); and
d. Authorize the Auditor-Controller to incorporate approved appropriations modifications into the Fiscal Year 2015-16 Budget.
Report
RECOMMENDATION:
It is recommended that the Board of Supervisors:
a. Approve and authorize funding of an emergency capital repair project, at 855 East Laurel Drive, Building A- Fleet Management Fuel System Repairs in the amount of $111,625; and
b. Approve an increase in appropriations and revenues in the amount of $111,625 in Fleet Administration (001-1050-8451-CAO026), where the financing source is an Operating Transfer In from the Capital Projects Fund 402-3000-8174-RMA014, to cover the emergency repairs (4/5th vote required) ; and
c. Approve an increase in appropriations in the amount of $111,625 in Capital Projects Fund (402-3000-8174-7614-RMA014) Operating Transfer Out where the financing source is Unassigned Fund Balance (4/5th vote required); and
d. Authorize the Auditor-Controller to incorporate approved appropriations modifications into the Fiscal Year 2015-16 Budget.
BACKGROUND
During required routine annual inspections for Senate Bill 989 (SB 989) compliance, several major failures were discovered at the County’s Main Fuel System located at 855 East Laurel Drive requiring emergency work to perform.
SUMMARY/DISCUSSION:
SB 989 requires testing of secondary containment of fuel systems such as the County’s Main Fuel System. Testing is conducted to determine whether the secondary containment system is capable of containing a release from the primary containment until the release is detected and cleaned up. During annual testing, the County’s Main Fuel System had various failures requiring repair work to be done in order to avoid fines and closure for non-compliance. A description of the repair work performed by B&T Services Station Contractors is attached (Attachment A) outlining the severity of the situation and urgency of the needed repair work in order to meet State and Federal mandates. The repair work has been completed and County’s Main Fuel System is now in compliance with SB 989. However, the emergency repairs were unanticipated and therefore not budgeted in FY 2015-16. Without additional funding Fleet Management will end the Fiscal Year in a deficit. Funding is being requested from the Capital Projects fund in the amount of $111,625 to cover the cost of the emergency repairs.
OTHER AGENCY INVOLVEMENT:
Fleet Management worked with Resource Management Agency and CAO Finance staff to identify available funding.
FINANCING:
The total repair cost of the emergency project is $111,625. Fleet Management is unable to support this emergency repair within its current approved appropriations for FY 2015-16. Therefore, funding from the County’s Capital Projects Fund 402 in the amount of $111,625 is being requested.
Prepared by: Michael Derr, Contracts/Purchasing Officer / Fleet Business Manager, 4992
Approved by: Dewayne Woods, Assistant County Administrative Officer, 5309
Attachments: Attachment A: B&T Service Station Contractors Fuel System Repair Report