Title
a. Approve request to increase appropriations in the amount of $45,341 in the FY 2015-16 Adopted Budget for the County Disposal Sites, Fund 001-3000-8175-RMA039 (4/5th approval required);
b. Approve request to increase revenues in Building Services in the amount of $45,341 in the FY 2015-16 Adopted Budget for Building Services, Fund 001-3000-8170-RMA011 (4/5th approval required); and
c. Authorize the Auditor-Controller to incorporate the approved modifications in the FY 2015-16 Budget.
Report
RECOMMENDATION:
It is recommended that the Board of Supervisors:
a. Increase appropriations in the amount of $45,341 in the FY 2015-16 Adopted Budget for the County Disposal Sites, Fund 001-3000-8175-RMA039 (4/5th approval required);
b. Increase revenues in Building Services in the amount of $45,341 in the FY 2015-16 Adopted Budget for Building Services, Fund 001-3000-8170-RMA011 (4/5th approval required) and;
c. Authorize the Auditor-Controller to incorporate the approved modifications in the FY 2015-16 Budget.
SUMMARY/DISCUSSION:
RMA manages expenditures to the bottom line. In FY 15/16, RMA received additional revenues from building permits, but had additional costs to meet legal requirements under the National Pollutants Discharge Elimination System (NPDES) program as monitored through the Regional Water Quality Control Board.
RMA is responsible for administering and monitoring two transfer stations and ten closed landfills disposal sites, including monitoring requirements at three of the landfills: Bradley, North Shore Lake San Antonio and San Jerardo. RMA uses GC Engineering to conduct storm water and ground water monitoring by tasks identified in the Agreement. These tasks include ground water sampling where testing includes chloride, nitrates and sulfate, rainy monthly inspections and dry season inspections, and wastewater and storm water sampling including preparation of the annual final report to the State of California. While the rates did not increase there were additional storm water samples taken and rainy monthly inspections than in recent Fiscal Years. These added inspections have increased the need for additional appropriations to the FY 15/16 budget to cover the costs associated with GC Environmental to managing these functions at the County Disposal sites.
To balance for FY 15/16, RMA requests Board approval to increase revenues within the Building Services Unit 8170 by $45,341 to offset the requested increase in appropriations in the County Disposal Sites Unit 8175 which will result in no impact to the RMA’s general fund contribution. As of May 13, 2016 the actual revenue receipts in Unit 8170 are $5,189,928 or $244,430 less than the current approved budget and are projected to exceed the budgeted revenues by at least $227,381. On the other hand, the current expenditures within Unit 8170 are $3,312,148 primarily due to vacant positions, which are anticipated to remain vacant for the remainder of FY 2015-16. As a result, there are sufficient increased revenues that will more than offset the requested increase in appropriations.
OTHER AGENCY INVOLVEMENT:
This report was presented and supported by the Budget Committee on May 5, 2016.
FINANCING:
The recommended action would balance overall general fund expenditures within the RMA FY 2015-16 budget. The FY 2015-16 general fund appropriation level adopted by the Board of Supervisor’s for the RMA is $26,205,070 offset by $11,323,844 in revenues resulting in a general fund contribution of $14,881,226. RMA is requesting an increase in appropriation unit RMA039 of $45,341 that will be offset by an increase in revenues in appropriation unit RMA011 of $45,341. As a result there is no net impact to RMA’s approved general fund contribution level of $11,323,844. The above recommended actions will require a 4/5th vote.
Prepared by: Shawne E. Ellerbee, Finance Manager, Ext. 4794;
Approved by: Carl P. Holm, AICP, Director, RMA