Title
a. Approve and authorize the Contracts/Purchasing Officer or Contract/Purchasing Supervisor to sign a 20-month Agreement not to exceed $1,825,920 based on Request for Proposal (RFP) #10580 with Plante & Moran, PLLC to provide project management services to the County's Enterprise Resource Planning (ERP) v.3.10 Upgrade Project for the period July 1, 2016 through March 31, 2018;
b. Authorize the Contracts/Purchasing Officer or Contracts/Purchasing Supervisor to sign up to one Amendment to extend the term of the Agreement for one additional year. (ADDED VIA ADDENDUM)
Report
RECOMMENDATION:
It is recommended that the Board of Supervisors:
a. Approve and authorize the Contracts/Purchasing Officer or Contract/Purchasing Supervisor to sign a 20-month Agreement not to exceed $1,825,920 based on Request for Proposal (RFP) #10580 with Plante & Moran, PLLC, to provide project management services to the County's Enterprise Resource Planning (ERP) v.3.10 Upgrade Project for the period July 1, 2016 through March 31, 2018.
b. Authorize the Contracts/Purchasing Officer or Contracts/Purchasing Supervisor to sign up to one Amendment to extend the term of the Agreement for one additional year.
SUMMARY/DISCUSSION:
The ERP system of Monterey County is integral to the administration of the County in the functions of Human Resources, Benefits, Payroll and Procurement. The upgrade needed is both complex and voluminous and must be managed by a project management firm capable of such a task. The project management firm will work with CGI, Information Technology Department and the County project coordinators to facilitate the upgrade in an efficient and effective manner.
Project management services for the County's upgrade of its ERP payroll and accounting system were solicited via a County Request for Proposal (RFP#10580) overseen by the Contracts/ Purchasing Department.
Two vendors responded to the RFP: Plante & Moran, PLLC obtained a total score of 247, and e...
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