File #: A 16-263    Name: Amendment No 1 to Agreement with D&S Communications
Type: BoS Agreement Status: Passed
File created: 8/10/2016 In control: Board of Supervisors
On agenda: 8/23/2016 Final action: 8/23/2016
Title: a. Approve and authorize the Director, or Assistant Director, of the Information Technology Department to execute Amendment No. 1 to the standard Agreement with D & S Communications, Inc. to add CallXpress voice mail system, Telchemy monitoring and InGate session border controller to Agreement services; to increase the amount payable under the Agreement by $73,373.44, from a maximum of $912,701.54 to a maximum of $986,074.98; and to extending the end date of the Agreement term from December 28, 2018 to December 31, 2018; and b. Authorize the Contracts Purchasing Officer, or his designee, to issue purchase orders on an as-needed basis.
Attachments: 1. Board Report, 2. Amendment No. 1 to D&S Communications Agreement, 3. D&S Communications Exhibit A - 1 Scope of Work, 4. D&S Communications Exhibit B - 1 Calculations Sheet, 5. D&S Communications Exhibit C - 1 Parts List, 6. Standard Agreement with D&S Communications, Inc., 7. Executed Sole Source-Sole Brand for D&S Communications, 8. Completed Board Order, 9. Fully Executed Agreement between the County of Monterey and D&S Communications, Inc.
Title
a. Approve and authorize the Director, or Assistant Director, of the Information Technology Department to execute Amendment No. 1 to the standard Agreement with D & S Communications, Inc. to add CallXpress voice mail system, Telchemy monitoring and InGate session border controller to Agreement services; to increase the amount payable under the Agreement by $73,373.44, from a maximum of $912,701.54 to a maximum of $986,074.98; and to extending the end date of the Agreement term from December 28, 2018 to December 31, 2018; and
b. Authorize the Contracts Purchasing Officer, or his designee, to issue purchase orders on an as-needed basis.
Report
RECOMMENDATION:
It is recommended that the Board of Supervisors:
a. Approve and authorize the Director, or Assistant Director, of the Information Technology Department to execute Amendment No. 1 to the standard Agreement with D & S Communications, Inc.to add CallXpress voice mail system, Telchemy monitoring and InGate session border controller to Agreement services; to increase the amount payable under the Agreement by $73,373.44, from a maximum of $912,701.54 to a maximum of $986,074.98; and to extend the end date of the Agreement term from December 28, 2018 to December 31, 2018; and
b. Authorize the Contracts Purchasing Officer, or his designee, to issue purchase orders on an as-needed basis.

SUMMARYDISCUSSION:
The Amendment to the D&S Agreement is needed to add CallXpress voice mail system, Telchemy monitoring, and InGate session border controller to the Telephone System services agreement with D&S Communications. These systems utilize Voice Over Internet Protocol technology, which is part of the current ITD technology refresh; they will upgrade the County's telecommunications system by adding functionality while reducing the cost of support. Since these systems are tightly integrated with the County telephone system, it is essential to utilize this vendor to support all associated systems and thereby ensure s...

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