Title
Adopt a Resolution to:
a. Approve the Records Retention Schedule ("Agency Schedule") for the Monterey County Water Resources Agency ("Agency") for the storage and destruction of Agency records as set forth by federal and state laws, and codes and policies of the County of Monterey;
b. Adopt the County of Monterey Records Retention Policy; and,
c. Authorize the General Manager of the Agency or designee to destroy or cause the destruction of Agency records in accordance with the approved Agency Schedule.
Report
RECOMMENDATION:
It is recommended that the Monterey County Water Resources Agency Board of Supervisors:
a. Approve the Records Retention Schedule ("Agency Schedule") for the Monterey County Water Resources Agency ("Agency") for the storage and destruction of Agency records as set forth by federal and state laws, and codes and policies of the County of Monterey;
b. Adopt the County of Monterey Records Retention Policy; and,
c. Authorize the General Manager of the Agency or designee to destroy or cause the destruction of Agency records in accordance with the approved Agency Schedule.
SUMMARY/DISCUSSION:
On July 1, 2014, the Monterey County Board of Supervisors adopted a County-wide Records Management Policy. The County policy calls for individual County Departments to prepare records retention schedules for the management (including the preservation and periodic destruction) of records held by County departments. Approval of the actions listed in the attached draft Agency Board of Supervisors Resolution adopts and builds-upon the County policy, and tailors them for use by the Agency.
Adoption of the attached Agency Records Retention Schedule will authorize the preservation of records and the prompt destruction of files once the designated retention period has expired.
The Agency produces both electronic and hard copy documents for Agency business related to administrative services; water resources planning and management; facilities operations...
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