Title
a. Approve and authorize the Contracts/Purchasing Officer or his Designee to sign Amendment No. 1 to the System Purchase Agreement for a Computer Aided Dispatch (CAD) system, entered into with TriTech on December 15, 2015, changing the original amount of $2,400,333.87 to an amount not to exceed $2,156,718.87, reflecting the removal and addition of various services; and
b. Authorize three (3) future amendments to the System Purchase Agreement, subject to the review and approval of County Counsel, so long as the amendments add no more than 5% of the amended contract price ($107,835.94), cumulatively, and do not significantly alter the terms of the System Purchase Agreement.
Report
RECOMMENDATION:
It is recommended that the Board of Supervisors:
a. Approve and authorize the Contracts/Purchasing Officer or his Designee to sign Amendment No. 1 to the System Purchase Agreement for a Computer Aided Dispatch (CAD) system, entered into with TriTech on December 15, 2015, changing the original amount of $2,400,333.87 to an amount not to exceed $2,156,718.87, reflecting the removal and addition of various services; and
b. Authorize three (3) future amendments to the System Purchase Agreement, subject to the review and approval of County Counsel, so long as the amendments add no more than 5% of the amended contract price ($107,835.94), cumulatively, and do not significantly alter the terms of the System Purchase Agreement.
SUMMARY/ DISCUSSION:
As of December 15, 2015, the Emergency Communications Department is currently in the process of updating its 15-year old Computer Aided Dispatch (CAD) system. As the project has continued, ECD has identified opportunities to remove or add services as a means to make the contract more specific to the Emergency Dispatch Center’s needs as well as the needs of the local law, fire and EMS agencies it supports.
As a result of the ongoing review of Agency needs, American Medical Response (AMR) has determined that removal of Inform CAD Telestaff Interface, as well as the removal of the Deccan LiveMUM and Deccan Commit (MUM) Integration, is appropriate. The Amendment changes the contract price to reflect deletion of these services.
Additionally, ECD has determined that a Response Builder Workshop should be added to the contract to assist in the dispatching of fire agencies. The Amendment changes the contract price to reflect addition of these services.
Non-standard terms previously approved by the Board remain the same.
OTHER AGENCY INVOLVEMENT:
The Emergency Communications Center has worked closely with AMR to confirm the removal of both the TeleStaff and Deccan LiveMum Interfaces. County Counsel reviewed the proposed amendment and provided guidance on the language contained therein, however was not able to approve the documents due to the presence of non-standard terms and conditions in the original System Purchase Agreement.
FINANCING:
Addition of the Response Builder Workshop and removal of the listed interfaces results in the overall price of the contract being reduced by $243,615.00. The project will continue to be funded via grant funds, when awarded and in conjunction with the local Agencies the Department serves as listed in the 911 Dispatch Services Agreement executed between the County and partner agencies.
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Prepared by: Claudia S. Garza, Administrative Manager, 8887
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Approved by: William Harry, Director of Emergency Communications, 8880
Attachments:
Monterey County - Inform System Purchase Agreement
Monterey County - Amendment One to System Purchase Agreement