Title
Adopt a Resolution to:
a. Approve the Clerk of the Board's Records Retention Schedule for the storage, retention and/or destruction of County Records, as set forth by federal and state laws, county codes, and policies; and
b. Authorize the Clerk of the Board or designee to dispose of County records in accordance with the approved Records Retention Schedule for the Clerk of the Board.
Report
RECOMMENDATION:
Adopt a Resolution to:
a. Approve the Clerk of the Board's Records Retention Schedule for the storage, retention and/or destruction of County Records, as set forth by federal and state laws, county codes, and policies; and
b. Authorize the Clerk of the Board or designee to dispose of County records in accordance with the approved Records Retention Schedule for the Clerk of the Board.
SUMMARY:
On July 1, 2014, the Board of Supervisors adopted the Cross Departmental Records Retention Schedule, a County-wide policy. A Board approved Records Retention Schedule for the Clerk of the Board will provide authorization for the storage, preservation and disposition of records that are specific to the Clerk of the Board's processes.
DISCUSSION:
The Clerk of the Board's Records Retention Schedule addresses the retention and destruction of files specific to the Clerk of the Board's office. This policy was developed using Government Code ? 26201-26202.6 relating to the responsibilities of the Board of Supervisors regarding the retention and destruction of County records. General department records will be retained in accordance with the County-wide Cross Departmental Records Retention Schedule. The proposed Records Retention Schedule for the Clerk of the Board explains retention periods for both electronic documents and hard copy documents that are specific to the processes in Clerk of the Board's office. The proposed Records Retention Schedule for the Clerk of the Board is in accordance with federal and state laws, as well as County policies and ...
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