Title
Adopt a Resolution to:
a. Approve the Records Retention Schedule for the Resource Management Agency - Public Works & Facilities for the storage and/or destruction of County records as set forth by federal and state laws, county codes and policies; and
b. Authorize the Deputy Director of Public Works & Facilities or designee to destroy or cause the destruction of County records in accordance with the approved Records Retention Schedule for the Resource Management Agency - Public Works and Facilities.
Report
RECOMMENDATION:
It is recommended that the Board of Supervisors adopt a Resolution to:
a. Approve the Records Retention Schedule for the Resource Management Agency - Public Works & Facilities for the storage and/or destruction of County records as set forth by Federal and State laws, county codes and policies; and
b. Authorize the Deputy Director of Public Works & Facilities or designee to destroy or cause the destruction of County records in accordance with the approved Records Retention Schedule for the Resource Management Agency - Public Works & Facilities.
SUMMARY:
A Board approved records retention schedule for the Resource Management Agency - Public Works & Facilities (RMA-PW) will provide authorization for the storage and preservation of records and the prompt destruction of records once the designated retention period has expired.
DISCUSSION:
The RMA-PW produces records related to land use and development permits and for the lease, maintenance, design, as-built drawings and plans for construction of all County-owned facilities and infrastructure capital assets, including but not limited to buildings, roads, drainage, sewer, bridges, trees, open-space and park lands; and related deeds, easements and rights-of-way. Many of these records are archival records with some dating back to the 1800's.
RMA-PW's records are used daily by staff and stored at various divisional locations throughout the County of Monterey, as well as in the County of Mont...
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