Title
a. Approve Professional Services Agreement with Vali Cooper & Associates, Inc. to provide construction management services for the Castroville Bicycle/Pedestrian Path and Railroad Crossing, County Project No. 862265, Federal Aid Project No. RSTPLE-5944 (111), under Request for Proposals (RFP) #8622, in a total amount not to exceed $749,984, beginning October 25, 2016 for a period of three (3) years to October 24, 2019, with the option to extend the Agreement for two (2) additional one (1) year period(s); and
b. Authorize the Contracts/Purchasing Officer or Contracts/Purchasing Supervisor to execute the Professional Services Agreement and future amendments to the Agreement where the amendments do not significantly alter the scope of work or change the approved Agreement amount.
Report
RECOMMENDATION:
It is recommended that the Board of Supervisors:
a. Approve Professional Services Agreement with Vali Cooper & Associates, Inc. to provide construction management services for the Castroville Bicycle/Pedestrian Path and Railroad Crossing, County Project No. 862265, Federal Aid Project No. RSTPLE-5944 (111), under Request for Proposals (RFP) #8622, in a total amount not to exceed $749,984, beginning October 25, 2016 for a period of three (3) years to October 24, 2019, with the option to extend the Agreement for two (2) additional one (1) year period(s); and
b. Authorize the Contracts/Purchasing Officer or Contracts/Purchasing Supervisor to execute the Professional Services Agreement and future amendments to the Agreement where the amendments do not significantly alter the scope of work or change the approved Agreement amount.
SUMMARY:
The County of Monterey, Resource Management Agency (RMA) (hereinafter, “County”) has identified a need for construction management services for the Castroville Bicycle/Pedestrian Path and Railroad Crossing, County Project No. 862265, Federal Aid Project No. RSTPLE-5944 (111), (hereinafter, “Project”). The County solicited proposals from qualified contractors through Request for Proposals (RFP) #8622 for construction management services for the Project, in accordance with the specifications set forth in the RFP. Vali Cooper & Associates, Inc. was selected and hired for their expertise and capabilities necessary to provide these services through a competitive selection process in accordance with County policies and State laws under RFP #8622.
DISCUSSION:
The Professional Services Agreement (PSA) with Vali Cooper & Associates, Inc. will allow for construction management services for the Project in a total amount not to exceed $749,984 for a term beginning October 25, 2016 for a period of three (3) years to October 24, 2019, with the option to extend the PSA for two (2) additional one (1) year period(s).
The recommended action supports the Board of Supervisors’ Strategic Initiative for Infrastructure, “Meeting our Facilities, Water, Technology and Transportation Needs.” The services will provide support to a project that will construct a sustainable, physical infrastructure that improves the quality of life for County residents and support economic development results.
OTHER AGENCY INVOLVEMENT:
The Office of the County Counsel and the Auditor-Controller’s Office have reviewed and approved the PSA as to form and legality, and fiscal provisions, respectively.
FINANCING:
The recommended action has no financial impact on the General Fund. The total estimated project cost, including project management, engineering, utility relocation and construction is $10,021,531, which will be funded by various Federal and State funds (Federal Earmark Grade Crossing, Transportation Enhancement [TE], Active Transportation Program [ATP], State Transportation Improvement Program [STIP], and Transportation Development Act [TDA]). These grant funds were allocated by the California Transportation Commission (CTC) on May 18, 2016. As part of the grant, the County (grantee) is required to award the project within six months of allocation or risk losing the grants if project is not awarded by the sixth month (November 18, 2016).
The project is estimated to have a $325,000 funding shortfall. There were no funds in the FY 2016-17 Adopted Budget for RMA to cover the cost associated with an increase in the construction bid amount. However, staff has identified some potential funding sources. In order to avoid risk of losing grant if the project is not awarded, and if the Board approves awarding the construction contract, the department will work closely with the CAO Budget & Analysis Division to evaluate those funding sources and return to the Board of Supervisors at a later date to recommend options to address the funding shortfall. Possible options include using savings from major maintenance projects, salary & benefits savings from department vacancies, and unassigned Fund 401 balance.
Prepared by: Jonathan L. Pascua, P.E., Senior Civil Engineer, (831) 755-8963
Approved by: Benny J. Young, Interim RMA Deputy Director of Public Works and Facilities
Approved by: Carl P. Holm, AICP, RMA Director
Attachments:
Attachment A - PSA with Vali Cooper & Associates, Inc.
Attachment B - Project Budget
Attachment C - Location Map
(Attachments on file with the Clerk of the Board)