Title
a. Approve Amendment No. 3 to Standard Agreement No. A-13019 with Granite Construction Company to continue to provide fully operated, fueled and maintained construction equipment to work sites on an on-call basis to: update the rate schedule; increase the not to exceed amount of $150,000 by $100,000 for a total amount not to exceed $250,000; and extend the expiration date from December 31, 2016 for two (2) additional years through December 31, 2018, for a revised term from January 13, 2014 to December 31, 2018; and
b. Approve Amendment No. 3 to Standard Agreement No. A-13018 with Granite Rock Company to continue to provide fully operated, fueled and maintained construction equipment to work sites on an on-call basis to: update the rate schedule; increase the not to exceed amount of $150,000 by $100,000 for a total amount not to exceed $250,000; and extend the expiration date from December 31, 2016 for two (2) additional years through December 31, 2018, for a revised term from January 13, 2014 to December 31, 2018; and
c. Approve Amendment No. 3 to Standard Agreement No. A-13017 with The Don Chapin Company, Inc. to continue to provide fully operated, fueled and maintained construction equipment to work sites on an on-call basis to: update the rate schedule; increase the not to exceed amount of $150,000 by $100,000 for a total amount not to exceed $250,000; and extend the expiration date from December 31, 2016 for two (2) additional years through December 31, 2018, for a revised term from January 13, 2014 to December 31, 2018; and
d. Authorize the Contracts/Purchasing Officer or Contracts/Purchasing Supervisor to execute Amendment No. 3 to the Standard Agreements and future amendments to each Agreement where the amendments do not significantly alter the scope of work or change the approved amount of each Agreement.
Report
RECOMMENDATION:
It is recommended that the Board of Supervisors:
a. Approve Amendment No. 3 to Standard Agreement No. A-13019 with Granite Construction Company to continue to provide fully operated, fueled and maintained construction equipment to work sites on an on-call basis to: update the rate schedule; increase the not to exceed amount of $150,000 by $100,000 for a total amount not to exceed $250,000; and extend the expiration date from December 31, 2016 for two (2) additional years through December 31, 2018, for a revised term from January 13, 2014 to December 31, 2018; and
b. Approve Amendment No. 3 to Standard Agreement No. A-13019 with Granite Rock Company to continue to provide fully operated, fueled and maintained construction equipment to work sites on an on-call basis to: update the rate schedule; increase the not to exceed amount of $150,000 by $100,000 for a total amount not to exceed $250,000; and extend the expiration date from December 31, 2016 for two (2) additional years through December 31, 2018, for a revised term from January 13, 2014 to December 31, 2018; and
c. Approve Amendment No. 3 to Standard Agreement No. A-13017 with The Don Chapin Company, Inc. to continue to provide fully operated, fueled and maintained construction equipment to work sites on an on-call basis to: update the rate schedule; increase the not to exceed amount of $150,000 by $100,000 for a total amount not to exceed $250,000; and extend the expiration date from December 31, 2016 for two (2) additional years through December 31, 2018, for a revised term from January 13, 2014 to December 31, 2018; and
d. Authorize the Contracts/Purchasing Officer or Contracts/Purchasing Supervisor to execute Amendment No. 3 to the Standard Agreements and future amendments to each Agreement where the amendments do not significantly alter the scope of work or change the approved amount of each Agreement.
SUMMARY/DISCUSSION:
Much of the County of Monterey’s Road and Bridge Maintenance equipment is obsolete relative to mandated regulations (e.g. air emissions), aging and unreliable. At this time, there is no funding available to replace the equipment. In order to achieve the Resource Management Agency’s (RMA) vision to provide responsive, efficient and high quality public service, the RMA needs to supplement its equipment from local contractors on an “as-needed basis” and in preparation for potential winter storms. The proposed Amendment No. 3 to each Standard Agreement (SA) will not reduce work or positions affecting existing employees.
The RMA has identified a continued need for Granite Construction Company, Granite Rock Company and The Don Chapin Company, Inc. to provide fully operated, fueled and maintained construction equipment to work sites on an on-call basis as requested by the RMA. Amendment No. 3 to each SA will update the rate schedule; increase the not to exceed amount of $150,000 by $100,000 for a total amount not to exceed $250,000; and extend the expiration date of each SA from December 31, 2016 for two (2) additional years through December 31, 2018, for a revised term from January 13, 2014 to December 31, 2018.
Attachment A provides a summary of each SA to date.
OTHER AGENCY INVOLVEMENT:
The Office of the County Counsel and Auditor-Controller Office have reviewed and approved each Amendment No. 3 as to form and legality, and fiscal provisions, respectively.
FINANCING:
Costs associated with Amendment No. 3 to the Standard Agreements with Granite Construction Company, Granite Rock Company, and The Don Chapin Company, Inc. are anticipated to be incurred over the next three (3) fiscal years: 2016-17, 2017-18, and 2018-19. Sufficient appropriations are available in the adopted FY2016-17 Road Fund 002, Appropriation Unit RMA012 budget to fund Amendment No. 3. Amounts for the remaining years of the SAs will be included in those budgets as appropriate.
Prepared by: James H. Essick, Road Maintenance Supervisor, (831) 755-4926
Approved by: Benny J. Young, Interim RMA Deputy Director of Public Works and Facilities
Approved by: Carl P. Holm, AICP, RMA Director
Attachments:
Attachment A - Summary of Standard Agreements
Attachment B - Amendment No. 3 to SA with Granite Construction Company
Attachment C - Amendment No. 3 to SA with Granite Rock Company
Attachment D - Amendment No. 3 to SA with The Don Chapin Company, Inc.
(Attachments on file with the Clerk of the Board)