Title
a. Approve and authorize the Contracts/Purchasing Officer or the Contracts/Purchasing Supervisor to sign a three year Professional Services Agreement with TelMate, Inc., based on County's Request for Proposals (RFP) No. 10537-Providing Inmate/Ward Telephone Services for the Monterey County Sheriff's Office and Probation Department; and
b. Authorize the Contracts/Purchasing Officer or the Contracts/Purchasing Supervisor to execute up to two (2) additional one-year extensions where the extensions do not significantly change the scope of services.
Report
RECOMMENDATION:
It is recommended that the Board of Supervisors:
a. Approve and authorize the Contracts/Purchasing Officer or the Contracts/Purchasing Supervisor to sign a three year Professional Services Agreement with TelMate, Inc., based on County's Request for Proposals (RFP) #10537-Providing Inmate/Ward Telephone Services for the Monterey County Sheriff's Office and Probation Department; and
b. Authorize the Contracts/Purchasing Officer or the Contracts/Purchasing Supervisor to execute up to two (2) additional one-year extensions where the extensions do not significantly change the scope of services.
DISCUSSION:
The Sheriff's Office (MCSO) and Probation Department (Probation) presently have a common vendor for inmate/ward telephone systems. An RFP was created to explore new options for inmate/ward communication with their families and community. MCSO and Probation realize the value of keeping families in communication with incarcerated family members and pursued a review of options available to support this communication.
The RFP #10537- Providing Inmate/Ward Telephone Services for the Monterey County Sheriff's Office and Probation Department, required vendors to supply a "no cost to the County", turnkey, leave-behind solution for Probation and MCSO. The RFP stated that all equipment provided and any work done to install this equipment, and all maintenance, training, support and equipment rep...
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