Title
Adopt Resolution to:
a. Approve a variance from the Countywide Records Management Policy adopted July 1, 2014, regarding real property records related to lending activities by the Economic Development Department (EDD);
b. Approve a variance from the Countywide Records Management Policy adopted July 1, 2014, regarding agreements and documents entered into as a result of outside grant funding;
c. Approve the Records Retention Schedule for the EDD for the storage and/or destruction of County records as set forth by federal and state laws, county codes and policies (4/5ths vote required); and
d. Authorize the Director of EDD or designee to destroy or cause the destruction of County records in accordance with the approved EDD Records Retention Schedule (4/5ths vote required).
Report
RECOMMENDATION:
It is recommended that the Board of Supervisors adopt a Resolution to:
a. Approve a variance from the Countywide Records Management Policy adopted July 1, 2014, regarding real property records related to lending activities by the Economic Development Department (EDD);
b. Approve a variance from the Countywide Records Management Policy adopted July 1, 2014, regarding agreements and documents entered into as a result of outside grant funding;
c. Approve the Records Retention Schedule for the EDD for the storage and/or destruction of County records as set forth by federal and state laws, county codes and policies (4/5ths vote required); and
d. Authorize the Director of EDD or designee to destroy or cause the destruction of County records in accordance with the approved EDD Records Retention Schedule (4/5ths vote required).
SUMMARY:
The Board of Supervisors adopted a Countywide Records Retention Management Policy on July 1, 2014. If approved by the Board, the Records Retention Schedule for the Economic Development Department will authorize storage and preservation of records and the prompt destruction of records once the designated retention period expires.
DISCUSSI...
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