County of Monterey - File #: 17-0065

• File #: 17-0065
• Name: Amendment No. 1 to CGI Technologies SOW 12
• Type: General Agenda Item
• Status: Passed
• File created: 1/17/2017
• In control: Board of Supervisors
• On agenda: 1/31/2017
• Final action: 1/31/2017
• Title: Approve and authorize the Auditor-Controller to execute Amendment No. 1 to CGI Technologies SOW 12 to include an increase of $1,589,908 for a new total of $9,804,801, and to extend implementation deadlines. (4/5ths vote required.)

Date	Action By	Action	Result
1/31/2017	Board of Supervisors	approved

Title
Approve and authorize the Auditor-Controller to execute Amendment No. 1 to CGI Technologies SOW 12 to include an increase of $1,589,908 for a new total of $9,804,801, and to extend implementation deadlines. (4/5ths vote required.)

Report
RECOMMENDATION:
It is recommended that the Board of Supervisors:
Approve and authorize the Auditor-Controller to execute Amendment No. 1 to CGI Technologies SOW 12 to include an increase of $1,589,908 for a new total of $9,804,801, and to extend implementation deadlines. (4/5ths vote required.)

SUMMARY:
In mid- June 2016 the Auditor-Controller filled the position of Chief Deputy Auditor-Controller, Systems. The new Chief Deputy has conducted a review of ERP System Maintenance as well as the need for resources for the ERP Upgrade Project. While there have been prior budget requests for the resources to staff the ERP project, these requests did not include the information revealed by the review of the technical (Systems) expertise needed to ensure a successful outcome.

CGI Scope of work 12 consisted of County of Monterey doing: development, support and environment build work for the ERP Upgrade project. Current County of Monterey staff do not have sufficient technical knowledge, nor does the County have sufficient levels of staffing. The risk presented to the ERP Upgrade as a result of not having enough knowledgeable technical resources has become an overarching issue for implementation.

As there are not enough technical resources allocated to the ERP project and CGI has expertise in both County of Monterey and their product implementation, County of Monterey is looking to increase the ERP Capital Project budget for a number of services, deliverables development and support. Staff augmentation for 6 months of technical support to cover Extract Transform Load (ETL), environment development, and configuration management for the new 3.10 environments will be at a cost of $387,600. This support is needed until our staff m...