Title
a. Receive Quarterly Budget and Schedule Status Report on the New Juvenile Hall, Project 8811 (Project), for period ending December 31, 2016; and
b. Receive Bid Result and Project Status Report on the New Juvenile Hall, Project 8811 (Project), for bids received February 9, 2017.
Report
RECOMMENDATION:
It is recommended that the Budget Committee:
a. Receive Quarterly Budget and Schedule Status Report on the New Juvenile Hall, Project 8811 (Project), for period ending December 31, 2016; and
b. Receive Bid Result and Project Status Report on the New Juvenile Hall, Project 8811 (Project), for bids received February 9, 2017.
SUMMARY/DISCUSSION:
Key schedule components and budget status are summarized below.
Budget and Schedule: The project is not on budget. The project construction budget is $38,167,344 plus a construction contingency of $3,809,259 for a total construction budget of $41,976,603. The overall schedule has been delayed seven (7) months to accommodate document revisions necessitated by current and anticipated construction market cost increases. The modifications include changes affecting utility, structural and site work intended to reduce construction costs. The construction documents were issued for bid on November 3, 2016 and nine (9) General Contractors attended the mandatory pre-bid meeting. The bids were received on January 26, 2017. A verbal presentation regarding the bid results will be provided to the Capital Improvement Committee on February 13, 2017 and the Budget Committee on February 22, 2017. The New Juvenile Hall is scheduled to have Start of Construction on March 20, 2017.
State Milestones: The County’s next State milestone is the submittal of bid results to the California Department of Finance for Approval to Award a Construction Contract on March 17, 2017.
Design: The Architect is responding to questions raised during the bidding phase.
CEQA Process: CEQA process is complete.
Real Estate Due Diligence: Real Estate Due Diligence component is complete.
OTHER AGENCY INVOLVEMENT:
RMA-Public Works and Facilities and Probation continue to work jointly with Board of State and Community Corrections to meet all State requirements to maintain the conditional award by moving the project forward.
FINANCING:
Total estimated Project cost is $52,791,824, of which $17,791,824 was approved by the Board of Supervisors as the County’s match. Total expenditures through this quarter are $4,559,436. The remaining balance of the County’s match is $13,232,388. The current delay of the project schedule will not alter the State funding; see Attachment A, Budget vs. Expenditure table.
Prepared by: Donald D. Searle, Acting Chief of Public Works and Facilities (831) 755-5061
Approved by: Benny J. Young, Interim Director of Public Works and Facilities
Approved by: Carl P. Holm, AICP, RMA Director
Attachments:
Attachment A - Budget vs. Expenditures Table
Attachment B - Project Milestone Schedule
Attachment C - Project Budget
cc: Manuel T. Gonzalez, Assistant CAO; Marcia Parsons, Chief Probation Officer