Title
a. Authorize the Deputy Purchasing Agent for Natividad Medical Center (NMC) or his designee to execute amendment No. 1 to the agreement with Paragon Mechanical, Inc. for maintenance and repair services on various mechanical systems at NMC, extending the agreement an additional twenty-one (21) month period (October 1, 2017 through June 30, 2019) for a revised full agreement term of July 1, 2015 through June 30, 2019, and adding $160,000 for a revised total agreement amount not to exceed $260,000.
b. Authorize the Deputy Purchasing Agent for NMC or his designee to execute up to three (3) future amendments to the agreement which do not significantly alter the scope of work and do not cause an increase of more than ten percent (10%) of the original cost of the agreement per each amendment.
Report
RECOMMENDATION:
It is recommended the Board of Supervisors:
Authorize the Deputy Purchasing Agent for Natividad Medical Center (NMC) or his designee to execute amendment No. 1 to the agreement with Paragon Mechanical, Inc. for maintenance and repair services on various mechanical systems at NMC, extending the agreement an additional twenty-one (21) month period (October 1, 2017 through June 30, 2019) for a revised full agreement term of July 1, 2015 through June 30, 2019, and adding $160,000 for a revised total agreement amount not to exceed $260,000.
Authorize the Deputy Purchasing Agent for NMC or his designee to execute up to three (3) future amendments to the agreement which do not significantly alter the scope of work and do not cause an increase of more than ten percent (10%) of the original cost of the agreement per each amendment.
SUMMARY/DISCUSSION:
Paragon Mechanical, Inc. has been providing Natividad Medical Center (NMC) with preventive maintenance and repair services on various mechanical systems such as boilers, chillers, and the heating, ventilation, and air conditioning (HVAC) units to meet the requirements of the Office of Statewide Health Planning and Development (OSHPD). Paragon possesses expertise on the more complex HVAC components such as commercial refrigeration equipment, including medical grade refrigerators and medical freezers that are regulated and audited by The Joint Commission (TJC) and the state of California through Title 22 and Title 24, and the variable frequency drives (VFD's) as well as on medical air compressors and medical vacuum pumps. These systems and components are vital to patient care as they support equipment and processes in various units, including Laboratory, Radiology, Pharmacy, Labor & Delivery, and Food Services. They also maintain acceptable indoor air quality through proper ventilation which is a key factor in reducing the spread of airborne diseases in addition to maintaining the heating and cooling of the entire hospital.
Approval of the recommended action will allow Paragon Mechanical, Inc. to continue providing preventative maintenance and repair services on the various mechanical systems at NMC.
OTHER AGENCY INVOLVEMENT:
County Counsel has reviewed and approved this amendment No. 1 as to legal form and risk provisions, and the Auditor-Controller has reviewed and approved as to payment provisions. This amendment No. 1 has also been reviewed and approved by NMC’s Finance Committee on January 26, 2017 and by its Board of Trustees on February 3, 2017.
FINANCING:
The cost for this amendment No. 1 is $160,000 of which $60,000 is included in the Fiscal Year 2016-17 Adopted Budget. Amounts for remaining years of the agreement will be included in those budgets as appropriate. There is no impact to the General Fund.
Prepared by: Jeffrey Cleek, Director of Engineering and Safety, 783-2614
Approved by: Gary R. Gray, DO, Chief Executive Officer, 783-2504
Attachments:
Paragon Mechanical Inc Amendment 1
Paragon Mechanical Inc Agreement
Paragon Mechanical Inc Spend Sheet
Attachments on file with the Clerk of the Board