Title
Authorize the Deputy Purchasing Agent for Natividad Medical Center (NMC) or his designee to execute Amendment No. 2 to the Agreement (A-12673) with Peninsula Business Interiors for new product, delivery, installation and associated furniture services, extending the agreement an additional one year period (April 15, 2017 through April 14, 2018) for a revised full agreement term of April 15, 2015 through April 14, 2018, and adding $650,000 for a revised total agreement amount not to exceed $1,775,000.
Report
RECOMMENDATION:
It is recommended the Board of Supervisors:
a. Authorize the Deputy Purchasing Agent for Natividad Medical Center (NMC) or his designee to execute Amendment No. 2 to the Agreement (A-12673) with Peninsula Business Interiors for new product, delivery, installation and associated furniture services, extending the agreement an additional one year period (April 15, 2017 through April 14, 2018) for a revised full agreement term of April 15, 2015 through April 14, 2018, and adding $650,000 for a revised total agreement amount not to exceed $1,775,000.
SUMMARY/DISCUSSION:
In 2012 Natividad Medical Center worked with its interior design firm to develop furniture standards for patient rooms, patient waiting rooms, nurses’ stations, exam rooms, and office areas. There are many benefits to having a consistent standard approach to furniture selection. Standards allow for products to be utilized efficiently and allow for better management of inventory. Modular office products can be rearranged and reconfigured with minimal cost. NMC selected Steelcase products for its modular office furniture and selected many Nurture products, a healthcare subsidiary of Steelcase, for its patient areas. Steelcase and Nurture are well known in the healthcare industry for their durability and ten year warranty. Peninsula Business Interiors, PBI, is the only local authorized furniture dealer located in Monterey County that sells Steelcase and Nurture furniture products.
Recent furniture projects that have been completed include new furniture for the ARU/Med Surge 2, the Financial Counseling office, and the first phase of the ED/RME space.
Upcoming projects include new furniture for Building 400, the First Floor Cardiology Clinic and Women’s Diagnostic Imaging area, the relocated Security office, and the remainder of the ED/RME space.
None of the projects to be completed under the agreement involve work of public improvement for bidding purposes. The agreement complies with the laws regarding the payment of prevailing wages.
Approval of the recommended action will allow PBI to provide Natividad Medical Center with the necessary office and patient area furniture.
OTHER AGENCY INVOLVEMENT:
County Counsel has reviewed and approved this amendment No. 2 as to legal form and risk provisions, and the Auditor-Controller has reviewed and approved as to payment provisions. The amendment No. 2 has also been reviewed and approved by NMC’s Finance Committee on February 23, 2017 and by its Board of Trustees on March 3, 2017.
FINANCING:
The cost for this amendment No. 2 is $650,000 of which $650,000 is included in the Fiscal Year 2016-17 Adopted Budget. Amounts for remaining years of the agreement will be included in those budgets as appropriate. There is no impact to the General Fund.
Prepared by: Andrea Rosenberg, Hospital Administrator, 831-783-2562
Approved by: Gary R. Gray, DO, Chief Executive Officer, 783-2504
Attachments:
Peninsula Business Interiors Amendment No. 2
Peninsula Business Interiors Amendment No. 1
Peninsula Business Interiors Original Agreement
Attachments on file with the Clerk of the Board