Title
Approve and authorize the Contracts/Purchasing Officer to add as part of the County’s existing Job Order Contracting (JOC) agreement with Gordian Group the provision of providing the County access to the use of the National Joint Powers Alliance Cooperative Purchasing ezIQC Job Order Contracting Solution supported by The Gordian Group, effective immediately.
Report
RECOMMENDATION:
It is recommended that the Board of Supervisors approve and authorize the Contracts/Purchasing Officer to add as part of the County’s existing Job Order Contracting (JOC) agreement with Gordian Group the provision of providing the County access to the use of the National Joint Powers Alliance Cooperative Purchasing ezIQC Job Order Contracting Solution supported by The Gordian Group, effective immediately.
SUMMARY/DISCUSSION:
On March 26, 2013, the Board approved the County’s use of The Gordian Group’s Original Job Order Contracting (JOC). Due to the success and high use of the original JOC program the County Administrative Office (CAO), Contracts/Purchasing Division is seeking the board’s approval to move forward with a request to authorize the use of The Gordian Group’s ezIQC Cooperative Purchasing program. The ezIQC is yet another tool in the JOC procurement toolbox for expediting straightforward construction projects. The Gordian Group’s ezIQC program was launched in 2009 and rolled out nationwide in 2010, under the National Joint Powers Alliance (NJPA), to which the County of Monterey is a participating agency. As a participating agency, the County of Monterey can sign onto participation agreements that were previously created after a bidding process. This allows the County to remain compliant with bidding laws and regulations, while signing onto agreements that benefit the County.
The ezIQC program has a very successful track history of attaining and exceeding the participation goals of participating agencies. The County’s desire to increase the use of local small business owners, minority/women, and veteran owned businesses, can be handled on a project-by-project or program-wide basis. The County has the right to approve all subcontractors prior to the issuance of any purchase order. The County also maintains the right to control any specific conditions of a project, such as bonding or special insurance requirements.
The approval of the request to authorize the use of the ezIQC program will continue to allow the County to simplify and expedite the construction procurement process, allowing work to begin quicker and more effectively, putting the County in a position of greater contractual control, while increasing the quality of work. The advertising of the regional program is performed in our own local area major newspapers, meeting the County’s advertising requirements. The ezIQC contract has a base term of one (1) year with an estimated value of two (2) million dollars. The contract includes three (3) option terms of one (1) year at an estimated value of three (3) million dollars each.
If approved, the Gordian Group will provide the County with the system integration, incorporating program development, document development, procurement support, computer software, customized forms, management procedures, written manual, and ongoing training for County of Monterey employees and the local contractor business community and follow-up support as administered by the County Administrative Office, Contracts/Purchasing Division.
OTHER AGENCY INVOLVEMENT:
County Counsel has reviewed and approves the use of the program.
FINANCING:
Funds for these services are contained within the approved budget allocations of each individual department that may choose to utilize the JOC ezIQC services. Expenditures will depend on the actual services requested by individual County departments. There are no upfront costs to develop the JOC ezIQC program for Monterey County. The cost of the ezIQC is included in the contractor’s bid and is 6% of the cost of the construction cost on a per project basis. NJPA charges a 1% administrative fee for management of the contracts.
Prepared by: Approved by:
_______________________________ ________________________________
Michael Derr Dewayne Woods
Contracts/Purchasing Officer Assistant County Administrative Officer