Title
a. Ratify and approve an agreement for $11,239.00 retroactive to August 29, 2016 through December 31, 2016 with Johnson Electronics Systems for cable infrastructure installation; and
b. Approve and authorize the Director of the Department of Social Services to sign an agreement for $11,239.00 retroactive to August 29, 2016 through December 31, 2016 with Johnson Electronics Systems to install cable infrastructure installation.
Report
RECOMMENDATION:
It is recommended that the Board of Supervisors:
a. Ratify and approve an agreement for $11,239.00 retroactive to August 29, 2016 through December 31, 2016 with Johnson Electronics Systems for cable infrastructure installation; and
b. Approve and authorize the Director of the Department of Social Services to sign an agreement for $11,239.00 retroactive to August 29, 2016 through December 31, 2016 with Johnson Electronics Systems to install cable infrastructure installation.
SUMMARY/DISCUSSION:
The Department of Social Services, Family and Children Services has opened a Visitation Center at 234 Monterey Street in Salinas. The intent of the Visitation Center is to provide a safe homelike environment (non-institutional) in which a parent/s or interested parties can interact with children to develop positive parenting skills, maintain contact, and facilitate bonding while under the supervision of parent coaches, mentors, therapists, and/or staff.
These interactions are monitored and recorded via audio and video surveillance to ensure the safety of the children during the interactions. In order to do this monitoring, installation of CAT6 data cable infrastructure in the Visitation Center was necessary. The Department signed a lease for the property with James L. Gattis and Calvin J. Barlocker, dba The Central Building. The terms of the lease included some remodel and repair work to the building by the landlord prior to taking possession.
This did not include all necessary work, so DSS partnered with RMA and ITD to develop the scope for the remaining work, i.e. cabling. There was confusion on the County side in relating to the County’s process for the JOC Program. In July 2015, ITD was authorized by the Board to process and approve job orders for low voltage cabling projects and awarded contracts to three vendors, one of which was Johnson Electronics. However, ITD never implemented the program due to the cost to manage the projects.
The Department authorized the mutually agreed upon work to be completed under tight construction deadlines with the misunderstanding that they were working under the auspice of the JOC Program. Johnson Electronics performed the requested work, and the error appears to be completely with the County, therefore approval of the contract and payment for the work is appropriate.
OTHER AGENCY INVOLVEMENT:
Purchasing has reviewed and approved this agreement. The Auditor/Controller is unable to approve the agreement due to the absence of itemized rate information in the fiscal terms.
FINANCING:
Funding for these services is provided with a combination of Federal, State and Realignment revenues. Sufficient appropriations and estimated revenues in SOCOO5 are included in the FY 2016-17 Adopted Budget. Approval of this action has no impact on the County General Fund.
BOARD OF SUPERVISORS STRATEGIC INITIATIVES:
This agreement correlates to the Infrastructure and Health & Human Services Strategic Initiative adopted by the Board of Supervisors by providing a safe and healthy environment for supervised parent/child visitation in a neutral setting.
Check the related Board of Supervisors Strategic Initiatives:
Economic Development
Administration
X Health & Human Services
X Infrastructure
Public Safety
Prepared by: Kim Petty, AOM, x4492
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Approved by: Elliott Robinson, Director of Social Services, x4430
Attachments: Johnson Electronics Agreement
Proposed agreement is on file with Clerk of the Board as an attachment to this Board Report