Title
Adopt a Resolution to:
a. Authorize the Auditor-Controller to modify the FY 2016-17 Adopted Budget to cover expenses related to disaster and transition costs incurred in FY 2016-17 (4/5th vote required); and
b. Authorize the Auditor-Controller to release $260,753 from the Disaster Assistance Assignment (3126) to fund reimbursable cost from fires, floods, and storms (4/5th vote required); and
c. Authorize the Auditor-Controller to increase appropriations by $31,672 in the Board of Supervisors, Fund 001, Appropriation Unit BOA001, funded by the Disaster Assistance Assignment (3126) (4/5th vote required); and
d. Authorize the Auditor-Controller to increase appropriations by $184,150 for the Office of Emergency Services, Fund 001, Appropriation Unit CAO005, funded by the Disaster Assistance Assignment (3126) (4/5th vote required); and
e. Authorize the Auditor-Controller to increase appropriations by $25,496 for Contracts/Purchasing, Fund 001, Appropriation Unit CAO002, funded by the Disaster Assistance Assignment (3126) (4/5th vote required); and
f. Authorize the Auditor-Controller to increase appropriations by $13,749 for Intergovernmental/Legislative Affairs, Fund 001, Appropriation Unit CAO004, funded by the Disaster Assistance Assignment (3126) (4/5th vote required); and
g. Authorize the Auditor-Controller to increase appropriations by $2,803 for Budget & Analysis, Fund 001, Appropriation Unit CAO001, funded by the Disaster Assistance Assignment (3126) (4/5th vote required); and
h. Authorize the Auditor-Controller to increase appropriations by $2,883 for Office of Community Engagement and Strategic Advocacy, Fund 001, Appropriation Unit CAO024, funded by the Disaster Assistance Assignment (3126) (4/5th vote required); and
i. Authorize the Auditor-Controller to increase appropriations by $100,000 in the Board of Supervisors, Fund 001, Appropriation Unit BOA001, funded by the release of Compensated Absences Assignment (3115) (4/5th vote required).
Report
RECOMMENDATION:
It is recommended that the Board of Supervisors adopt a resolution to:
a. Authorize the Auditor-Controller to modify the FY 2016-17 Adopted Budget to cover expenses related to disaster and transition costs incurred in FY 2016-17(4/5th vote required); and
b. Authorize the Auditor-Controller to release $260,753 from the Disaster Assistance Assignment (3126) to fund reimbursable cost from fires, floods, and storms (4/5th vote required); and
c. Authorize the Auditor-Controller to increase appropriations by $31,672 in the Board of Supervisors, Fund 001, Appropriation Unit BOA001, funded by the Disaster Assistance Assignment (3126) (4/5th vote required); and
d. Authorize the Auditor-Controller to increase appropriations by $184,150 for the Office of Emergency Services, Fund 001, Appropriation Unit CAO005, funded by the Disaster Assistance Assignment (3126) (4/5th vote required); and
e. Authorize the Auditor-Controller to increase appropriations by $25,496 for Contracts/Purchasing, Fund 001, Appropriation Unit CAO002, funded by the Disaster Assistance Assignment (3126) (4/5th vote required); and
f. Authorize the Auditor-Controller to increase appropriations by $13,749 for Intergovernmental/Legislative Affairs, Fund 001, Appropriation Unit CAO004, funded by the Disaster Assistance Assignment (3126) (4/5th vote required); and
g. Authorize the Auditor-Controller to increase appropriations by $2,803 for Budget & Analysis, Fund 001, Appropriation Unit CAO001, funded by the Disaster Assistance Assignment (3126); and
h. Authorize the Auditor-Controller to increase appropriations by $2,883 for Office of Community Engagement and Strategic Advocacy, Fund 001, Appropriation Unit CAO024, funded by the Disaster Assistance Assignment (3126) (4/5th vote required); and
i. Authorize the Auditor-Controller to increase appropriations by $100,000 in the Board of Supervisors, Fund 001, Appropriation Unit BOA001, funded by the release of Compensated Absences Assignment (3115) (4/5th vote required).
SUMMARY/DISCUSSION:
The Board of Supervisors and County Administrative Office incurred unexpected and unforeseen expenses due to disasters caused by the winter storms and the Soberanes Fire for which the County may potentially receive partial reimbursement. Staff recommends providing relief for some of the costs for time-sensitive worked performed to protect the health and safety of County residents by replenishing a portion of the cost to the two departments.
The Board of Supervisors (BOS) experienced a transition due to changes in two Supervisorial districts leading to increased expenses. The BOS also paid vacation accruals for employees that separated from the County during the transition. The recommended action would address these costs and provide for other compensated absences costs incurred during FY 2016-17.
OTHER AGENCY INVOLVEMENT:
County Counsel has reviewed and approved the actions as submitted. This item was supported by the Budget Committee on April 28, 2017.
FINANCING:
Staff is requesting that $260,753 be released from the Disaster Assistance Fund (Balance Sheet Account 3126) increasing appropriations in the following: Board of Supervisors, Fund 001, Appropriation Unit BOA001 ($31,672) and the County Administrative Office Budget Units: CAO005 ($184,150), CAO002 ($25,496), CAO004 ($13,749), CAO001-001-8046 ($2,803), and CAO024 ($2,883).
In addition, staff is requesting $100,000 be transferred from the Compensated Absences Assignment (Balance Sheet Account 3115) within the fund balance of the General Fund, to the Board of Supervisors, Fund 001, Appropriation Unit BOA001 to increase appropriations by $100,000.
BOARD OF SUPERVISORS STRATEGIC INITIATIVES:
Providing the required response and associated services during disasters such as the Soberanes Fire and the 2017 winter storms supports both the efficient and effective government operations and the health and wellness of Monterey County residents. This budget update reimburses those County resources that provided responses and support during these 2017 disasters.
____ Economic Development
__X_ Administration
__X_ Health & Human Services
____ Infrastructure
____ Public Safety
Prepared by: Eileen J. Jacobs, Finance Manager, x5119
Approved by: Dewayne Woods, Assistant County Administrative Officer, x5309
Attachment: Resolution