Title
Receive a Quarterly Budget and Schedule Status Report on the Jail Housing Addition, Project 8819 (Project), for period ending March 31, 2017.
Report
RECOMMENDATION:
It is recommended that the Budget Committee receive a Quarterly Budget and Schedule Status Report on the Jail Housing Addition, Project 8819 (Project), for period ending March 31, 2017.
SUMMARY/DISCUSSION:
Key schedule components and budget status are summarized below.
Budget and Schedule: The overall Project is on budget. The project was advertised on March 23, 2017. Bids were due on May 5, 2017. Verbal presentations of the bid results will be presented to the Capital Improvement Committee on May 8, 2017 and Budget Committee on May 31, 2017. The bid results and Committee recommendations will be submitted to the Board of Supervisors for consideration on June 13, 2017.
Design: Architect Lionakis, Inc. continues to support the project during the bid process. The Board has requested that measures be put into place by the Sheriff to ensure that the overall Jail facility maintain face-to-face visitation both during and after construction. The design team will include dedicated safe pathways both within and outside the facility to meet this directive.
State Milestones: The next milestones are County submittal to the State and approval of the Contract Award from the Public Works Board (SPWB), Pooled Money Investment Board (PMIB), and the Department of Finance (DOF) by July 21, 2017.
CEQA Process: The CEQA process is complete. Any change from the approved project description and operational assumption will require review.
Real Estate Due Diligence: Real Estate Due Diligence component is complete.
OTHER AGENCY INVOLVEMENT:
RMA-PW and the Office of the Sheriff continue to work jointly with Board of State and Community Corrections to meet all State requirements to maintain the conditional award by moving the project forward to construction. The Sheriff’s Office submitted a Staffing and Operations Plan to the Board of Supervisors for review and approval in March 2017 following State review and approval of the Plan. Final approval of the Plan by the Board must occur prior to Board Award of Contract.
FINANCING:
Total estimated Project cost is $88,900,000, of which $8,900,000 was approved by the Board of Supervisors as the County’s match. Total expenditures through the end of this quarter are $6,778,580. These expenditures have been totally from the County matching funds. No grant funding can be provided until construction is underway.
Prepared by: Donald D. Searle, Architectural Services Manager (831) 755-5061
Approved by: Carl P. Holm, AICP, RMA Director
Attachments:
Attachment A - Budget vs. Expenditures
Attachment B - Project Milestone Schedule
Attachment C - Project Budget
cc: Manuel Gonzalez, Assistant CAO; Stephen T. Bernal, Sheriff