Title
Receive and support a recommendation to Authorize the Auditor-Controller to amend the FY 2016-17 Adopted Budget to increase appropriations and revenues by $498,545 for the Elections Department (001-1410-8064-ELE001), where the funding is provided by operational revenue.
Report
RECOMMENDATION:
It is recommended that the Budget Committee receive and support a recommendation to:
Authorize the Auditor-Controller to amend the FY 2016-17 Adopted Budget to increase appropriations and revenues by $498,545 for the Elections Department (001-1410-8064-ELE001), where the funding is provided by operational revenue.
SUMMARY/DISCUSSION:
The adopted budget for FY 2016-17 included appropriations of $4,446,673 and revenues of $913,500. The adopted budget was amended mid-year per the Board's authorization on March 14, 2017 to mitigate operational impacts resulting from the Revised Countywide Cost Plan, increasing Elections' appropriations and estimated revenues by $373,772.
The Elections Department is mandated to administer all Federal, State, and local elections. Expenditures and revenues vary based on the number and type of scheduled and unscheduled elections in a given year. In addition to the scheduled November 2016 Presidential General Election, the Department conducted the City of Greenfield Mayor Recall Election on January 24, 2017 and the May 2, 2017 City of Greenfield Special Parcel Tax Election, both of which were unscheduled. Limited services are being provided for the June 6, 2017 City of Seaside Special Municipal Election.
The Presidential Election was historic in several respects, including a record 185,786 registered voters, 137,102 ballots cast, and a 3-card ballot, all of which caused expenditures to exceed budgeted encumbrances, particularly for the additional cost of mandated ballot and voter guide printing and mailing services, as well as staffing associated with the large voter turnout. The difference for printing services amounted to $362,748, whil...
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