Title
Approve and authorize the Director of the Department of Child Support Services (DCSS) to make arrangements for payment of FY 2016-17 Enterprise Resource Planning (ERP) upgrade cost in the amount of $176,199 by June 30, 2017 with the transfer of funds from 001-2250-8018-6603 to Auditor-Controller 478-1110-8479-7301-AUD008.
Report
RECOMMENDATION:
Approve and authorize the Director of the Department of Child Support Services (DCSS) to make arrangements for payment of FY 2016-17 Enterprise Resource Planning (ERP) upgrade cost in the amount of $176,199 by June 30, 2017 with the transfer of funds from 001-2250-8018-6603 to Auditor-Controller 478-1110-8479-7301-AUD008.
SUMMARY/DISCUSSION:
DCSS receives a stream of funding, on an annual basis, by California Department of Child Support Services (State) at the beginning of the fiscal year, July 1st and of which funds must be expended by June 30th. Otherwise, funds not spent will be returned to the State General Fund. DCSS budgeted the FY 2016-17 ERP upgrade costs in the amount of $154,328 for FY 2016-17 based on information provided by the Auditor-Controller's Office, December 2015; however the amount as of January 3, 2017 is $176,199.
On June 21, 2016, the Monterey County Board of Supervisors (Board) directed the County Budget Director and CAO's Office to find an alternative financing method for the ERP project, thereby relieving general fund departments from paying ERP charges until next fiscal year, 2017-18.
DCSS is requesting an exemption from this board order.
DCSS is requesting approval and authorization to pay the FY 2016-17 ERP upgrade out of its FY 2016-17 budget. Delaying the payment of ERP charges until FY 2017-18 will have a negative impact on DCSS operations as the department is operating at a bare minimum. To avoid a funding gap in FY 2017-18, the department has reduced four (4) positions since year 2016-17. Also, travel expenses and mandated advertising expenses have been greatly redu...
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